Job Description
Role Overview
We are looking for an experienced
Lead – Procurement Finance & Compliance
to manage end-to-end operations related to
Purchase Orders (PO), invoicing, statutory/commercial compliance, supplier payments, and accounting coordination . The ideal candidate should have strong expertise in
financial systems, vendor reconciliation, payment processing, and process control , ensuring accuracy, compliance, and timely closures.
Key Responsibilities
PO & Procurement Finance Management
Oversee end-to-end
PO processing , validations, and approvals as per company policies.
Ensure PO alignment with contracts, commercial terms, GST requirements, and payment terms.
Coordinate with procurement and business teams for PO creation, amendments, and closures.
Invoicing & Billing Operations
Manage supplier invoice processing including verification of quantity, rate, tax structure, and supporting documents.
Ensure timely booking of invoices in accounting/ERP systems.
Coordinate with internal stakeholders for GRN matching, invoice approvals, and discrepancy resolution.
Ensure accurate and timely
invoice reconciliation
against PO and delivery records.
Compliance & Documentation
Ensure adherence to company compliance policies related to procurement, invoicing, taxation, and vendor documentation.
Maintain vendor documentation such as GST certificates, bank details, PAN, agreements, and compliance declarations.
Monitor and ensure proper audit-ready documentation for all procurement transactions.
Support internal and external audits by providing required data and documentation.
Supplier Payments & Reconciliation
Manage end-to-end
supplier payment processing , ensuring timely payments as per agreed terms.
Track outstanding payables, due dates, and escalation for overdue payments.
Conduct vendor ledger reconciliation and resolve disputes related to payments, deductions, or short payments.
Coordinate with treasury/banking teams for smooth execution of payment cycles.
Accounting & Financial System Management
Ensure accurate accounting entries related to purchases, accruals, vendor advances, and settlements.
Strong understanding of
accounts payable processes , GST input credit, TDS, and vendor accounting.
Maintain controls to prevent duplicate payments and incorrect invoice postings.
Work on improving processes within ERP/financial systems to enhance efficiency and compliance.
Process Improvement & Team Leadership
Lead a team handling PO, invoicing, compliance, and supplier payments.
Define SOPs, streamline workflows, and ensure process discipline across teams.
Drive automation and system improvements for better tracking and reporting.
Coordinate with cross-functional teams (procurement, warehouse, finance, audit) for issue resolution.
Required Skills & Competencies
Strong expertise in
Purchase Order, invoicing, compliance, and supplier payment processes
Excellent knowledge of
accounting principles and Accounts Payable
Working knowledge of
GST, TDS, vendor reconciliation, and statutory documentation
Hands-on experience with
ERP/Accounting systems
(SAP / Oracle / Tally / Zoho / NetSuite or similar)
Strong command over
MS Excel / Google Sheets
for reporting and reconciliation
Good understanding of financial controls, audit requirements, and compliance frameworks
Strong communication, coordination, and stakeholder management skills
Ability to lead teams and manage multiple priorities under deadlines
Preferred Qualifications
Bachelor’s degree in Commerce / Finance / Accounting
MBA (Finance) or CA Inter / CMA Inter preferred
Prior experience in Retail / E-commerce / Manufacturing / Supply Chain finance is an advantage
Key Performance Indicators (KPIs)
Timely PO and invoice processing turnaround time
Supplier payment accuracy and on-time payment closure
Vendor reconciliation closure rate
Compliance and audit observations reduction
Process efficiency improvements and system accuracy
