Furnishing Coordinator

Why Vianaar Homes? We craft ultra-luxury holiday homes blending Portuguese-inspired architecture, modern comforts, and sustainable design. From our first 12-apartment project, we have delivered 1,000+ homes and are now expanding globally, creating high-end experiences across India and abroad.

Our hospitality arm, The Blue Kite, offers curated stays and seamless property management for homeowners while delivering unforgettable guest experiences.

Explore more: www.vianaar.com | www.thebluekite.com

Job Summary:

We are looking for an experienced and highly organized Furnishing Coordinator to lead, oversee, and coordinate interior furnishing, styling, lighting, and décor projects. This role requires a dynamic professional who can manage timelines, teams, budgets, vendors, and client expectations while ensuring the design vision is executed to the highest standards.

Key Responsibilities:

Project Management: · Track and manage project timelines, milestones, and deliverables. · Ensure timely issuance of drawings, lists, and other documentation. · Regularly update project sheets. · Allocate work, track task completion and ensure accountability. · Assist the design team with any tasks as required to ensure smooth project execution.

Client Fulfillment & Quality Assurance: · Ensure all design-related commitments to clients are fulfilled as promised. · Address and resolve post-installation issues efficiently. · Conduct site visits to monitor progress and maintain quality standards.

Vendor & Procurement Management: · Lead furniture vendor selection, negotiations, and coordination. · Create purchase lists, indents, presentations, and required documentation. · Coordinate with vendors and internal departments to ensure smooth execution.

Documentation & Budget Management: · Ensure accurate records of furnished homes, COFs, and payments are maintained. · Create and manage project budgets. · Ensure all files are consistently uploaded to and maintained on the server. · Maintain the artwork sheet and design related libraries (furniture, tiles, finishes, vendors) etc.

Research & Development: · Conduct R&D and source new materials, vendors, and design solutions. · Stay updated on trends, innovations, and market offerings.

Site Visits: · Conduct regular site visits to monitor progress and execution. · Coordinate between on-site teams and internal departments.

Communication & Problem-Solving: · Act as the key point of contact for all project-related queries. · Ensure all queries are resolved within defined timelines. · Identify design or process issues and implement effective solutions.

Requirements

· 5+ years of experience in design coordination, with leadership responsibilities. · Strong organizational, time management, and multitasking skills. · Microsoft Office; familiarity with design tools is a plus. · Proven ability to manage teams, vendors, and client relationships. · Excellent verbal and written communication skills. · Ability to identify and resolve project issues effectively. · Comfortable working in a fast-paced, deadline-driven environment.