Administrative Executive

3+ Years

Of Experience in Admin

Responsible for ensuring smooth administrative operations, guest hospitality, facility management, logistics coordination, staff services, and overall support to HR & Management while maintaining efficiency, compliance, and cost control across the unit.

Key Responsibilities 1. Guest Hospitality & Travel Arrange logistics, hotel bookings, meals, factory visits, and transport as per hospitality protocols. Welcome customers/visitors, manage gifting, maintain guest database, and ensure top-level Guest House upkeep. 2. Transport & Vehicle Management Monitor daily vehicle status, repairs, maintenance, insurance, and documentation. Manage staff and shift vehicles and prepare related MIS and cost reports. 3. Facility & Housekeeping Management Oversee housekeeping, building repairs, utilities, and general maintenance. Ensure workplace cleanliness, safety, and readiness. 4. Security & Surveillance Coordinate with security teams and monitor CCTV operations. Ensure compliance with safety protocols across the plant. 5. Asset, Stationery & Inventory Control Manage asset records, stationery printing, and distribution. Maintain stock of branding materials, catalogues, uniforms, and safety shoes. 6. Pantry, Staff Canteen & Welfare Supervise canteen operations, quality, hygiene, and food management. Monitor pantry services, consumption, and cost control. 7. Vendor & Scrap Management Coordinate with vendors, ensure timely service delivery, and manage scrap disposal. Handle courier/postage activities. 8. MIS, Reporting & Cost Control Prepare Admin MIS, HR MIS, Travel MIS, and monthly bills/voucher reports. Track and compare costs (stationery, printing, mobile, travel, vehicles) and implement cost-control measures. 9. Training & Development Support Prepare JD, SOPs, training modules, and assist in TNA for down-line employees. Organize weekly/monthly training programs and evaluation reports. 10. Admin Operations & Compliance Ensure adherence to company policies and promote policy awareness among employees. Plan work efficiently, meet deadlines, and take ownership of tasks. 11. Employee Relations & CSR/Event Support Support employee engagement activities, events, and CSR initiatives. Improve feedback mechanisms and strengthen internal communication.

Competencies Strong coordination & communication skills Proactive & self-driven Ability to manage multiple tasks under deadlines Good knowledge of admin SOPs & compliance Problem-solving & cost-conscious mindset