Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to the CEO

Reports to: Chief Executive Officer (CEO)

Location: Ahmedabad

Job Type: Full-time

Job Summary:

We are looking for an exceptional Executive Assistant to provide administrative support to

our CEO. The successful candidate will be responsible for managing the CEO's schedule,

coordinating travel arrangements, preparing correspondence, and handling confidential

matters. The ideal candidate will be highly organized, proactive, and able to work in a fast-

paced environment.

Key Responsibilities:

1. Manage the CEO's Schedule: Coordinate and manage the CEO's calendar, ensuring

that all appointments, meetings, and events are scheduled and confirmed.

2. Travel Arrangements: Book travel arrangements, accommodations, and transportation

for the CEO, as well as prepare and manage travel itineraries.

3. Correspondence and Communication: Prepare and edit correspondence, reports, and

presentations on behalf of the CEO, as well as respond to emails, phone calls, and other

inquiries.

4. Confidential Matters: Handle confidential and sensitive matters, including personnel

issues, financial information, and other sensitive topics.

5. Special Projects: Assist with special projects and initiatives, such as coordinating events,

managing budgets, and conducting research.

6. Team Support: Provide administrative support to other members of the executive team,

as needed.

7. Record Keeping: Maintain accurate and up-to-date records, including files, databases,

and other documents.

Requirements:

1. Education: BBA / MBA, Communications, or a related field.

2. Experience: Minimum 5 years of experience as an Executive Assistant or in a similar administrative role.

3. Skills:

A) Excellent communication, organizational, and time management skills.

B) Proficient in Microsoft Office, Google Suite, and other productivity software.

C) Ability to maintain confidentiality and handle sensitive information.

D) Strong problem-solving and analytical skills.

E) Ability to work in a fast-paced environment and prioritize multiple tasks.

4. Personal Qualities:

A) Proactive and anticipatory approach to supporting the CEO.

B) High level of discretion and confidentiality.

C) Positive attitude and professional demeanor