HR Help Desk

Job Title: HR Help Desk Executive

Experience- 2-4 Years

Location: Hinjewadi Phase 1 Pune

Shift time: Monday to Saturday, 10 AM to 7 PM

Key Responsibilities:

- Sit at the HR front desk to assist employees, candidates, and walk-in visitors with queries, documentation, and HR-related support. - Maintain vigilance within the office premises and promptly report any policy violations, misconduct, or inappropriate behavior to the concerned authority. - Proactively move around the office premises to monitor activities, address employee concerns, and ensure adherence to policies. - Assist in the onboarding process, including documentation, joining formalities, induction coordination, and system updates. - Support employee off-boarding activities, ensuring smooth coordination of exit formalities and accurate maintenance of related records. - Handle cases related to misconduct and indiscipline as per company policy. - Record and coordinate resolution of employee grievances. - Provide guidance on HR policies, forms, and procedures. - Monitor and manage daily attendance; regularize discrepancies and ensure corrections before payroll. - Coordinate with employees and managers for attendance and timesheet corrections. - Manage leave records and ensure system accuracy. - Prepare attendance and leave reports for payroll processing. - Drive and support employee engagement programs, including activities, events, and recognition initiatives. - Ensure compliance with company attendance policies, applicable labor laws, and statutory requirements. - Support audits and inspections by maintaining accurate documentation. - Stay updated on HR compliances, labor codes, and company policies.

Must-have skills:

- Strong verbal and written communication skills - Front desk and employee support, serving as the first point of contact - HR operations knowledge including attendance, leave management, onboarding/offboarding, grievance handling, and basic HR policies - Proficiency in HRMS for attendance, leave, payroll, and employee data management - Awareness of labor laws, statutory requirements, and company policies - Ability to handle sensitive matters professionally and maintain confidentiality

Nice-to-have skills:

- MS Excel and MIS reporting - Experience in employee engagement activities, events, and recognition programs

Support in audits and statutory inspections