HR and Admin Manager

Job Description:

HR & Admin Manager (Senior Level) Industry:

Import–Export / Manufacturing – Pharmaceutical Packaging Products Location:

Charni Road Reporting To:

Managing Director / Director / Chairman / Senior Management Email

hr@aaplsolutions.com

Role Summary We are seeking a seasoned HR & Admin Manager with strong expertise in statutory compliance, factory HR operations, and administrative governance within a manufacturing and import–export environment. The ideal candidate must have hands-on experience in regulated manufacturing industries and possess in-depth knowledge of Indian labour laws, factory compliance, and statutory filings. This is a strategic as well as operational leadership role responsible for managing end-to-end HR, factory compliance, and administrative operations.

Key Responsibilities 1. Strategic HR Leadership • Develop and implement HR strategies aligned with business objectives. • Advise senior management on workforce planning, manpower budgeting, and organizational structuring. • Lead HR transformation initiatives, policy implementation, and process optimization. • Drive employee engagement, retention, and culture-building initiatives.

2. Statutory Compliance & Labour Law Management (Critical Responsibility) •Ensure 100% compliance with applicable labour laws and statutory regulations including Factories Act, EPF, ESIC, Professional Tax, Bonus Act, Gratuity Act, Shops & Establishment, Contract Labour Act, Minimum Wages Act, Payment of Wages Act, and POSH Compliance. •Liaise with government authorities, labour officers, PF/ESIC inspectors, factory inspectors, and auditors. •Oversee statutory audits, compliance documentation, and returns filing. •Maintain compliance registers, licenses, and renewal tracking. •Handle labour disputes, notices, and legal correspondence.

3. Factory HR Operations •Manage manpower planning for production, quality, warehouse, and logistics teams. •Oversee payroll, attendance, leave management, and shift scheduling. •Ensure contractor compliance and third-party labour documentation. •Handle disciplinary matters, domestic inquiries, and grievance resolution. •Implement performance management systems for factory staff.

4. Import–Export HR & Documentation Coordination •Support EXIM compliance documentation in coordination with logistics and accounts. •Ensure labour and workforce compliance related to export operations. •Coordinate HR documentation for audits related to international clients.

5. Administration & Facility Management • Oversee factory and corporate office administration. • Manage security, housekeeping, transport, vendor management, and facility upkeep. • Monitor AMC contracts, insurance policies, and infrastructure maintenance. • Ensure workplace safety standards in coordination with EHS teams. • Supervise admin team and external vendors.

6. Payroll & Compensation Management • Oversee monthly payroll processing with statutory deductions. • Ensure timely PF, ESIC, PT, and TDS filings. • Manage full & final settlements. • Review compensation benchmarking and increments.

7. Policy Development & Governance • Draft, implement, and update HR policies aligned with manufacturing compliance. • Develop SOPs for HR and admin processes. • Ensure documentation readiness.

Required Qualifications • MBA / PGDM in Human Resources (mandatory). • Additional certification in Labour Laws / Industrial Relations preferred. • Minimum 8–12 years of experience, with at least 5 years in manufacturing setup. • Experience in pharmaceutical / regulated manufacturing industry preferred. • Strong exposure to factory compliance and statutory audits.

Key Competencies • Deep knowledge of Indian labour laws & factory compliance. • Strong liaisoning skills with government authorities. • Leadership & team management capability. • High integrity and governance mindset. • Crisis handling and labour dispute management. • Strong documentation & compliance orientation. • Experience in ERP / HRMS systems.