Office Administrator

Company Description

Tvasta is a pioneering deep-technology start-up developing industrial 3D printing solutions to transform the construction and manufacturing industries. By integrating automation and digitisation, Tvasta enhances productivity, sustainability, and customisation in these sectors. The in-house R&D team creates innovative platform technologies, including 3D printers, proprietary raw inks, custom software, and process strategies to deliver efficient end-to-end solutions. Supported by industry, academia, and government, Tvasta aims to revolutionize the construction and manufacturing ecosystem with cutting-edge technology and streamlined processes.

Job Summary

The Office Administrator is responsible for overseeing day-to-day administrative operations, ensuring smooth office functioning, maintaining records, coordinating with internal departments, and supporting management with operational and compliance-related tasks. The role requires strong organisational capability, attention to detail, and effective communication skills.

Key Responsibilities:

Administrative Operations

1. Manage daily office operations and ensure smooth workflow. 2. Maintain office supplies inventory and coordinate procurement. 3. Handle vendor coordination, service agreements, and invoice processing. 4. Maintain filing systems (physical and digital) in compliance with company policies.

2. Facility & Infrastructure Management:

1. Oversee office maintenance, housekeeping, and security coordination. 2. Ensure proper functioning of utilities (electricity, internet, office equipment). 3. Coordinate with facility management and external service providers.

3. Documentation & Compliance:

1. Maintain employee records and administrative documentation. 2. Support statutory compliance documentation as required. 3. Assist in preparing reports, MIS data, and management presentations.

4. Coordination & Communication:

1. Act as a point of contact between management and staff. 2. Schedule meetings, prepare MOMs, and manage calendars. 3. Coordinate travel arrangements, accommodation, and logistics.

5. HR & Payroll Support (if applicable):

1. Assist in attendance tracking and leave records. 2. Support onboarding documentation and exit formalities. 3. Coordinate with HR and Accounts for payroll inputs. 4. Required Qualifications 5. Bachelor’s degree in Business Administration or related field. 6. 2–5 years of experience in office administration or operations. 7. Proficiency in MS Office (Excel, Word, Outlook). 8. Strong organisational and multitasking abilities.

Key Competencies

1. Time management and prioritisation 2. Attention to detail 3. Problem-solving skills 4. Communication and interpersonal skills 5. Vendor management capability