Job Description
EXTREMELY fast pace, detailed oriented, AUTONOMOUS, deadline and attention to detail based, role; PLEASE DO NOT APPLY if you struggle with technology or attention to detail and have no experience. This is a role for a senior position.
Company Description
38 North Connections is a company with over 15 years of experience in the Travel Industry, specializing in connecting and building strong relationships between organizations and their meeting partners for successful meetings. At no cost, 38 North Connections assists with site selection, provides information on dates and locations, helps with site inspections, negotiates contracts for cost savings, resolves problems, and evaluates events before and after. The company aims to save clients time and money, allowing them to focus on other job responsibilities.
Job Summary:
Independent Contract work. Full time. We are seeking a proactive,
detail-oriented, and tech-savvy
Executive Assistant to support our team with a mix of administrative tasks, reporting, social media, client communications, and platform work. The ideal candidate is a
fast learner, highly organized , and takes initiative to get things done efficiently and accurately. This is for
SEASONED, EXPERIENCED
candidate only. Meeting deadlines is important for this task.
IDEAL CANDIDATE: Has a minimum of 2 years of continuous experience with a single company, reflecting loyalty, professionalism, and a demonstrated track record of performance.
Please do not apply if you do not meet this requirement; we will be testing candidates.
Core Responsibility:
This role requires exceptional attention to detail, strong data discipline, and comfort working in high-stakes, deadline-driven environments.
Autonomous learning and training. There will be minimal hand holding; you will hit the ground running
Detailed oriented
Deadline based
Confident, daily operation of **Passkey Reservation System (event housing platform — not Passkey Authentication), along with Resiada and Cvent - NON NEGOTIABLE
Build, configure, and manage complex convention housing blocks within Passkey and Resiada
Generate, analyze, and maintain accurate reports, rooming lists, and audits
Create and manage RFPs and pull detailed reporting from Cvent as required
Support event logistics and operational execution across multiple concurrent programs
Create, update, maintain, and enhance professional, client-ready presentations
Ability to work independently, catch errors before they escalate, and take ownership of system accuracy is mandatory
Ensure the highest level of attention to detail and accuracy
Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines
General Administrative Support
**Passkey is a complex system; training will be provided, but candidates must be highly tech-savvy, process-oriented, and confident learning advanced tools quickly.
This role is a strong fit for candidates who:
Are
highly tech-savvy
and comfortable learning
complex, non-intuitive systems
quickly
Have operated
enterprise tools
(event tech, CRM, ERP, booking, reporting, dashboards, etc.) and are not intimidated by them
Are
detail-obsessed
and catch issues others miss—especially in data, rooming lists, and reports
Can
own client-facing presentations
end-to-end and improve them proactively (structure, clarity, accuracy, polish)
Work confidently with
minimal hand-holding
and take accountability for outcomes
Thrive in
fast-paced, deadline-driven environments
with multiple concurrent priorities
Who Should NOT Apply
This role is
not
suitable for candidates who:
Are looking for a
traditional Executive Assistant or secretarial role
Prefer repetitive admin tasks without ownership or accountability
Are uncomfortable with
complex systems, data, or troubleshooting
Need extensive supervision or are slow to adapt to new tools
Have limited experience creating
professional, client-ready presentations
Industry
Event & Hospitality
Employment Type
Full-time (Independent Contractor)
