Office Coordinator

About the job

Job Title: Office Coordinator cum Tendering Engineer

Job Summary The Office Coordinator cum Tendering Engineer is responsible for managing daily office operations while overseeing the preparation, submission, and follow-up of tenders. This role combines administrative coordination with technical and commercial tendering expertise to ensure smooth office functioning and successful bid submissions.

Key Responsibilities

A. Tendering & Engineering Duties Identify and monitor tender opportunities through portals and clients Review tender documents, drawings, specifications, and BOQs Prepare technical and commercial proposals Coordinate with internal departments (engineering, procurement, finance) for required inputs Prepare cost estimates and pricing analysis Ensure timely submission of bids in compliance with client requirements Maintain tender database and track submission status Attend pre-bid meetings and clarify technical queries Follow up on submitted tenders and negotiate when required Prepare post-award documentation and support project handover

B. Office Coordination Duties Manage day-to-day office operations and administrative activities Coordinate meetings, appointments, and schedules Maintain office records, files, and documentation Handle correspondence (emails, calls, letters) Coordinate with vendors, suppliers, and service providers Monitor office supplies and procurement requirements Assist management with reports, presentations, and documentation Ensure compliance with company policies and procedures

Qualifications & Requirements MBA in a relevant field

(Operations / Finance / Marketing / Project Management or equivalent) 1-5 years of experience in tendering and office administration Knowledge of tendering procedures, documentation, and costing Proficiency in MS Office (Excel, Word, PowerPoint) Familiarity with tender portals and e-procurement systems Strong organizational and time management skills Excellent communication and coordination abilities Ability to work under deadlines and manage multiple tasks Key Skills Technical analysis Cost estimation & BOQ preparation Documentation management Vendor coordination Attention to detail Negotiation skills Multitasking ability