Executive Assistant

EQlibrium Health (Gurgaon, Haryana) Founder and Owner: Mrinali Kharbanda

Click here for Instagram Profile

Email: About Fitness with Mrinali:

Fitness with Mrinali is a premium weight loss coaching brand that focuses on helping clients achieve sustainable fat loss through personalized nutrition plans, practical exercise routines, and lifestyle coaching. Our approach emphasizes building long-term habits, mindset shift and a healthy relationship with food and fitness. About Me Hi! I am Mrinali Kharbanda, founder of EQlibrium health. Simply put, I am a fatloss coach. I began coaching 3 years back, while I was still working a prestigious job as a Senior HR Business

(parent company: InfoEdge that ranks 125 in ET 500). Once my coaching business took off, I quit my corporate career.

Position Details Designation:

Executive Assistant Location:

Delhi NCR. This is a hybrid role, you will be required to come to office three times a week.

Type:

Full-time Core Responsibilities: Respond to 50-100 Instagram DMs daily using our brand tone and scripts

Collect phone numbers from serious enquiries and schedule sales calls promptly

Identify genuine leads using context and judgment

Manage the founder’s Google Calendar with precision—no overlaps or missed slots

Maintain clean, up-to-date records in Google Sheets (lead tracking, call logs, etc.)

Handle payment follow-ups professionally and consistently

Keep a master tracker updated with client payment status and pending dues

Coordinate with the sales closer for seamless handoff of leads

Organise client documents, onboarding forms, and progress trackers

Send reminders for calls, handle reschedules, and make sure nothing slips through the cracks

Support with other admin tasks as needed (e.g., form creation, invoice tracking, light research)

Making Canva posts from raw data

Coordinating with video team, coaches for closing deliverables

Visiting the office to assist in shooting video content

Must-Have Skills: Excellent written English and professional communication skills

Strong follow-up abilities, especially when dealing with payments

Exceptional attention to detail—you must be able to spot errors or missing info

Experience handling and organising data, especially lead trackers, financial status and timelines

Comfortable with tools like Google Sheets, Google Docs, Calendar, and Drive

Familiarity with Instagram DMs and online communication tools

Independent, reliable, and open to taking initiative

Previous VA or admin experience in a coaching or service-based business is a plus

This is not a short-term gig. We’re looking for someone who is invested in long-term growth and can take ownership of their role over time. To apply: Email

with the subject line \"Executive Assistant Application\" Include your resume and a short introduction telling us why you’re the right fit.