Administrative Executive

3+ Years Of Experience in Admin

Responsible for ensuring smooth administrative operations, guest hospitality, facility management, logistics coordination, staff services, and overall support to HR & Management while maintaining efficiency, compliance, and cost control across the unit.

Key Responsibilities

1. Guest Hospitality & Travel

- Arrange logistics, hotel bookings, meals, factory visits, and transport as per hospitality protocols. - Welcome customers/visitors, manage gifting, maintain guest database, and ensure top-level Guest House upkeep.

2. Transport & Vehicle Management

- Monitor daily vehicle status, repairs, maintenance, insurance, and documentation. - Manage staff and shift vehicles and prepare related MIS and cost reports.

3. Facility & Housekeeping Management

- Oversee housekeeping, building repairs, utilities, and general maintenance. - Ensure workplace cleanliness, safety, and readiness.

4. Security & Surveillance

- Coordinate with security teams and monitor CCTV operations. - Ensure compliance with safety protocols across the plant.

5. Asset, Stationery & Inventory Control

- Manage asset records, stationery printing, and distribution. - Maintain stock of branding materials, catalogues, uniforms, and safety shoes.

6. Pantry, Staff Canteen & Welfare

- Supervise canteen operations, quality, hygiene, and food management. - Monitor pantry services, consumption, and cost control.

7. Vendor & Scrap Management

- Coordinate with vendors, ensure timely service delivery, and manage scrap disposal. - Handle courier/postage activities.

8. MIS, Reporting & Cost Control

- Prepare Admin MIS, HR MIS, Travel MIS, and monthly bills/voucher reports. - Track and compare costs (stationery, printing, mobile, travel, vehicles) and implement cost-control measures.

9. Training & Development Support

- Prepare JD, SOPs, training modules, and assist in TNA for down-line employees. - Organize weekly/monthly training programs and evaluation reports.

10. Admin Operations & Compliance

- Ensure adherence to company policies and promote policy awareness among employees. - Plan work efficiently, meet deadlines, and take ownership of tasks.

11. Employee Relations & CSR/Event Support

- Support employee engagement activities, events, and CSR initiatives. - Improve feedback mechanisms and strengthen internal communication.

Competencies

- Strong coordination & communication skills - Proactive & self-driven - Ability to manage multiple tasks under deadlines - Good knowledge of admin SOPs & compliance - Problem-solving & cost-conscious mindset