Senior Executive- Tender

Job Summary The Tender Executive will be responsible for identifying, preparing, and submitting government tenders for advertising, media, branding, and communication projects. The role involves end-to-end coordination of the tendering process, ensuring compliance with government procurement norms, and collaborating with internal creative, media, and finance teams to develop competitive proposals.

Key Responsibilities 1. Tender Identification & Tracking Monitor government portals such as Government e-Marketplace (GeM), Central Public Procurement Portal (CPPP), state e-tender portals, and departmental websites for relevant RFPs, EOIs, and tenders. Maintain a tender tracker and calendar of submission deadlines. Evaluate eligibility criteria and project feasibility. 2. Tender Documentation & Submission Prepare and compile technical and commercial bid documents as per RFP requirements. Coordinate with internal teams for creative proposals, media plans, costing, and supporting documents. Ensure compliance with all statutory requirements (EMD, MSME certificates, turnover documents, PAN, GST, etc.). Submit bids online/offline within stipulated timelines. 3. Coordination & Liaison Liaise with government departments for clarifications, pre-bid meetings, and presentations. Coordinate internally with Creative, Media Planning, Finance, Legal, and Operations teams. Track bid status and follow up on results, LOIs, and work orders. 4. Documentation & Compliance Maintain updated records of company credentials, case studies, empanelment documents, and certifications. Ensure adherence to government procurement guidelines and agency policies. Prepare responses to tender queries, corrigenda, and addendums. 5. Post-Award Support Assist in contract documentation and onboarding processes. Coordinate with execution teams to ensure smooth project initiation. Support billing documentation as per government norms. Required Skills & Competencies Strong knowledge of government tendering processes and procurement rules. Familiarity with GeM and other e-procurement portals. Excellent documentation, drafting, and analytical skills. Strong attention to detail and deadline management. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to coordinate across multiple departments. Qualifications & Experience Bachelor’s degree in Business Administration, Marketing, or related field. 2–5 years of experience in tendering, preferably in advertising, media, or communication agencies. Experience handling government RFPs is mandatory. Key Performance Indicators (KPIs) Number of relevant tenders identified and submitted. Bid-to-win ratio. Accuracy and compliance of documentation. Timely submission rate.