Job Description
Role Purpose
The IT Category Buyer will own
end-to-end procurement, delivery, and commercial governance
for
IT hardware and physical IT infrastructure (active & passive)
across campuses and offices. The role spans
design coordination, requirement freezing, sourcing, delivery, commissioning, and handover
, while ensuring
strong data integrity, budget control, MIS reporting, and audit-ready documentation
for the IT category.
This role acts as a
single point of accountability
across internal stakeholders and external vendors, OEMs, consultants, and architects.
Key Responsibilities
1. End-to-End IT Infrastructure Procurement & Delivery
Drive procurement and delivery for:
IT hardware (servers, storage, network devices, Wi-Fi, firewalls)
IT active infrastructure (switches, routers, wireless, AV / CCTV / PA IT components)
IT passive infrastructure (structured cabling, fibre, racks, containment)
Coordinate from
design inputs & requirement freezing
through
procurement, installation, commissioning, and handover
to business and IT teams.
Support both
new deployments and refresh cycles
.
2. Design, Requirement & Stakeholder Coordination
Work with
internal IT, Facilities, Projects, Finance, and Business teams
to define scope.
Coordinate with
external consultants, architects, designers, OEMs, and system integrators
.
Ensure scope is frozen with
design-to-cost discipline
and execution feasibility.
3. Commercial, Vendor & Contract Management
Lead RFQs/RFPs, techno-commercial evaluations, and negotiations.
Finalize contracts, rate cards, AMC structures, and licence renewals.
Manage OEM relationships, warranties, SLAs, spares, and back-to-back support.
Handle
AMC renewals, licence renewals, and support contracts
for the IT category.
4. Data, Records & Governance (Critical)
Own
complete data and critical record keeping
for the IT category, including:
BOQs, contracts, POs, amendments
Warranties, AMCs, licences, renewal trackers
OEM authorisations and compliance documents
Ensure documentation is
audit-ready and centrally accessible
.
5. Analytics, MIS & Reporting
Build and maintain
category-level MIS
, including:
Spend analysis (CAPEX / OPEX)
Budget vs actuals
Savings and cost-avoidance tracking
Vendor performance metrics
Provide periodic dashboards and management reports for leadership reviews.
6. Budget & Expense Ownership
Own
IT category budgets
in coordination with Finance and IT.
Track forecasts, commitments, accruals, and variances.
Ensure spend stays within approved budgets and flag risks early.
Support annual budgeting and multi-campus capex planning.
7. Delivery, Installation & Handover
Track delivery schedules, site readiness, and installation timelines.
Support testing, commissioning, and acceptance.
Ensure structured handover to IT and business with complete documentation.
Skills & Competencies
Technical / Functional
Strong understanding of
IT infrastructure hardware and physical infrastructure (active & passive)
.
Comfort engaging in
design and requirement discussions
from a commercial and execution lens.
Experience in BOQ-based, project-driven procurement.
Commercial & Analytical
Strong negotiation and contract management capability.
High proficiency in
data management, analytics, MIS, and reporting
.
Budget planning and expense control exposure.
Behavioural
Ownership mindset with high attention to detail.
Ability to coordinate across multiple stakeholders and vendors.
Comfortable operating in
highly governed and monitored campus environments
.
Experience & Qualification
6–10 years in
IT infrastructure procurement / category management / project procurement
.
Experience with
campus, office, or large infrastructure programs
preferred.
Engineering / Technology / Management qualification preferred.
