Executive Management Assistant

Required Qualifications • Bachelor’s / Master’s degree in Management, IT, Engineering, or related field. • (Mandatory Experience) Project Management exposure in IT / SaaS environment. • Any one certification preferred: • PMP • Scrum Master • Agile / IT Project Management Certification • Minimum 3–6 years experience in Executive Assistance / Project Coordination / IT Project Support.

Company: GEBI Trade Platforms Pvt. Ltd. Industry: SaaS | Import-Export Trade Intelligence | IT Consulting Location: Rajkot & Ahmedabad (India) with Frequent Domestic & International Travel Job Type: Full-time | On-site | Travel-Intensive Role

About Us GEBI Trade Platforms Pvt. Ltd. is a fast-growing SaaS-based Import-Export Trade Intelligence & Consulting firm, building advanced global trade data platforms, analytics dashboards, and CRM solutions for international markets.

We are looking for a highly capable Executive Assistant to the Managing Director who can operate at a strategic level while managing complex schedules, projects, travel, and cross-department coordination.

Role Summary

This is a high-impact leadership support role requiring complete ownership of MD office operations, project coordination, execution tracking, and frequent travel across India and internationally. The ideal candidate must be adaptable, technology-oriented, and comfortable working in a dynamic, high-pressure environment.

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Key Responsibilities

Managing Director Support • Act as the primary liaison between the Managing Director and all internal/external stakeholders. • Manage MD’s calendar, meetings, travel arrangements, documentation, and communications. • Handle sensitive and confidential business information with integrity.

Project & Execution Management • Assist in execution of SaaS projects, trade intelligence platform development, and IT consulting assignments. • Coordinate with Product, Tech, Sales, Data, Operations, and Finance Heads to ensure deadlines are met. • Track project milestones, action items, KPIs, and delivery commitments. • Prepare meeting notes, execution trackers, presentations, and reports.

Travel & Mobility • Based in Rajkot & Ahmedabad, with readiness to travel across India and internationally at short notice. • Support MD during business travel including meetings, negotiations, and operational reviews.

Technical & Operational Support • Participate in technical meetings related to SaaS, data platforms, CRM workflows, automation tools, and dashboards. • Translate business requirements into execution workflows. • Assist in vendor coordination, onboarding processes, and system implementations.

Office & Personal Task Coordination • Manage multiple priorities including professional and limited personal administrative tasks of MD. • Maintain structured follow-ups, documentation, reminders, and execution timelines.

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Skills & Competencies • Excellent communication & coordination skills. • Strong technical understanding of SaaS, CRM systems, data platforms, and automation tools. • Ability to work under pressure with multiple parallel responsibilities. • Highly organized, proactive, and execution-oriented. • Comfortable with frequent travel, flexible schedules, and dynamic working conditions.

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Compensation

Salary: No bar for the right candidate – competitive compensation aligned with experience and performance.

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Why Join Us? • Work directly with leadership in building a global SaaS trade intelligence platform. • High exposure to international markets, strategic projects, and fast-track growth. • Opportunity to shape operations in a rapidly scaling organization.

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Apply Now If you are dynamic, tech-savvy, and thrive in high-responsibility roles — we invite you to apply and become a core part of GEBI Trade Platforms Pvt. Ltd.