Job Description
Location : Baner, Pune
Work Mode:
On-site (5 Days a Week)
Shift Timing:
7:30 PM – 4:30 AM IST (India Night Shift)
Salary:
7 - 8 LPA
Joining:
Immediate Joiners Preferred.
About PSG Global Solutions:
PSG Global Solutions is a leading Recruitment Process Outsourcing (RPO) organization supporting clients across staffing, healthcare, logistics, retail, IT, and customer support sectors. We help businesses scale with efficiency by delivering high-quality recruitment and operational support.
With a Net Promoter Score of 82 and strong client retention, we continue to grow with a commitment to service excellence, capability development, and a people-first culture. Our teams collaborate globally, work with purpose, and perform with consistent excellence.
Role Summary:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our top US-based leadership team. This role involves managing multiple calendars, coordinating meetings, and ensuring smooth and effective communication across internal teams, stakeholders, and executives.
The ideal candidate will have exceptional verbal and written communication skills, be adept at managing multiple leadership priorities, and demonstrate professionalism, discretion, and initiative. The ability to communicate clearly, confidently, and diplomatically is critical for success in this high-impact, US night-shift role.
Key Responsibilities:
Manage calendars, appointments, and meeting schedules for multiple senior leaders, ensuring clear communication of timing and priorities
Coordinate with internal teams, stakeholders, and leadership to schedule meetings efficiently and convey information accurately
Organize and prepare meeting agendas, presentations, and reports with clarity and professional communication standards
Record minutes of meetings (MOM), track action items, and ensure timely follow-up with stakeholders
Screen, prioritize, and manage emails on behalf of executives, ensuring timely and precise communication
Maintain confidential documentation, correspondence, and records with professional discretion
Support leadership with ad-hoc administrative and project-related tasks while maintaining clear, proactive communication
Ensure timely follow-up on action items and deliverables from meetings, communicating updates effectively to relevant stakeholders
Serve as a key point of contact between leadership and internal/external stakeholders, demonstrating professionalism, diplomacy, and strong interpersonal communication
Required Qualifications:
Bachelor’s degree in business administration, Management, or related field
7+ years of experience supporting executives or leadership teams
Exceptional written and verbal communication skills, essential for collaborating with US-based leadership and multiple internal stakeholders
Excellent organizational, multitasking, and prioritization skills
Ability to work independently, proactively, and handle confidential information professionally
Comfortable working in the US Night Shift
Preferred Skills:
Experience supporting multiple senior executives simultaneously
Familiarity with calendar management tools, MS Office Suite, and virtual collaboration platforms
Experience in global or multinational organizations
Strong interpersonal skills, diplomatic communication, and ability to manage complex interactions effectively
Solution-oriented, adaptable, and able to thrive in dynamic environments
Perks & Benefits:
Family Health Insurance
Provident Fund benefits
Night Shift Allowance
Safe and reliable cab facility for pickup and drop
Rewards & Recognition programs
Energetic work environment with monthly and quarterly engagement activities
