Personal Assistant to Chief Executive Officer

Job Title: Personal Secretary to the CEO

Location Based in Bangalore company name : StayNgo & Lowfare Hospitality Job Summary We are seeking a highly organized, proactive, and detail-oriented

Personal Secretary to the CEO

to provide comprehensive administrative, financial, and operational support. The ideal candidate will act as a strategic partner to the CEO, ensuring smooth coordination of meetings, travel, financial management, app development tracking, and sales reporting. This role requires flexibility, strong communication skills, financial understanding, and a willingness to travel extensively across India — including accompanying the CEO on business trips.

Key Responsibilities

1. Executive & Administrative Support Manage the CEO’s calendar, appointments, and daily schedule. Coordinate and organize client meetings, board meetings, and internal reviews. Prepare meeting agendas, minutes, presentations, and follow-up reports. Handle confidential correspondence and documentation with discretion.

2. Client & Meeting Coordination Schedule and coordinate client meetings across various locations in India. Travel with the CEO for business meetings, conferences, and corporate events. Ensure all meeting materials, presentations, and documents are prepared in advance. Maintain strong professional relationships with clients and stakeholders.

3. Travel Management Plan and manage domestic travel arrangements including flights, accommodation, and logistics. Accompany the CEO on official travel when required to provide on-ground coordination and support. Prepare detailed travel itineraries and ensure smooth execution of travel plans. Manage travel expenses and maintain proper documentation.

4. Financial & Accounts Management Maintain and monitor company accounts, expenses, and financial records. Assist in budgeting, expense tracking, and financial reporting. Coordinate with finance teams and external accountants for compliance and audits. Prepare periodic financial summaries and reports for the CEO.

5. App Development & Reporting Support Assist the CEO in tracking app development progress and deliverables. Coordinate with the technical team for milestone updates. Compile and present project status reports and performance metrics. Maintain organized documentation of development timelines and reports.

6. Sales Team Coordination Coordinate with sales teams for weekly and monthly performance updates. Track and report sales progress against targets. Prepare dashboards and summary reports for management review. Ensure effective communication between the CEO and sales team.

Qualifications & Skills Bachelor’s degree in Business Administration, Finance, or related field. 3–6 years of experience as an Executive Assistant, Personal Secretary, or similar role. Strong understanding of accounting and financial reporting. Excellent organizational and multitasking abilities. Proficiency in MS Office (especially Excel & PowerPoint). Strong communication and interpersonal skills. High level of confidentiality and professionalism. Willingness to travel extensively across India and accompany the CEO on official trips. Ability to work in a fast-paced and dynamic environment.