Account Executive

JOB DESCRIPTION

JOB TITLE

Accounts Executive LOCATION

Andheri (East) -

Mumbai, India DEPARTMENT

Accounts & Admin REPORTS TO

Head of India Operations & Finance Manager

Background Established in 1977, Longulf specialises in supplying Raw Materials and Machinery to meet the needs of manufacturing companies. With a global network of suppliers we provide services for all aspects of international trading, including marketing, logistics, finance and after sales support. We provide dependable, responsive and innovative sources for materials and resources that are essential for our customers’ success. For suppliers, we offer a secure and valuable channel into alternative markets and place goods advantageously with competitive pricing.

Overview The role is responsible for providing comprehensive support across accounts and office administration. This includes managing day-to-day financial transactions, accounts payable/receivable, payroll, and month-end closing activities; all statutory & regulatory requirements of running the office.

and overseeing office management, vendor coordination, budgets, and general administrative tasks including travel (domestic & international). The position requires strong attention to detail, organisational skills, and the ability to coordinate effectively with suppliers, banks, all statutory & legal bodies and internal teams to ensure smooth operational and financial

Accountabilities & Key Deliverables

Accounts - ·

Maintaining day-to-day financial records and updating all expenditure in Excel with supporting documentation. ·

Managing vendor payments through net banking and ensuring timely settlements. ·

Handling petty cash for daily operational expenses with proper reconciliation and maintaining records of forex purchases and utilization for each employee. ·

Keeping record of all expenses and monthly submission to UK HQ via Expense Point ·

Managing relationships with banks and providing daily and monthly bank reconciliation ·

Safeguarding confidential accounting documents and audit-related files. ·

Maintaining all accounting records in Tally System. ·

Assisting the CA firm during yearly and half-yearly audits by providing all required information as part of the audit. ·

Monitoring and filling all GST related business expenditure and maintaining proper records in case of tax authority audits. ·

Handling TDS tracking, submissions, documentation, and payment coordination. ·

Ensuring timely renewal of insurance policies (health, accidents, and travel). ·

Maintaining register/log of office assets and ensuring upkeep and accountability. ·

Coordinate with external travel agency in managing all the travel requirements, including flight bookings, hotel reservations, visas, and forex arrangements when necessary

Payroll- ·

Managing daily attendance and providing reports to payroll company and HQ HR for payroll processing. ·

Following up with payroll company for deposit of employee PF & IT & keeping record of the same.

Essential skills & Qualifications ·

Post graduate degree in Accounting & Finance or equivalent ·

7-8 years’ experience working in the trading/ manufacturing sector ·

Knowledge of accounting principles, AP/AR processes, expense management, general ledger reconciliation, ability to prepare account such as P&L and balance sheet ·

Ability to meet deadlines and manage multiple tasks efficiently ·

Familiarity with international trade regulations, Incoterms, and customs requirements is essential ·

Proficient in MS Office & Tally ERP system is mandatory ·

Full understanding of GST & TDS system ·

Strong attention to detail, organisation, and documentation accuracy ·

Good communication skills with customers, suppliers, banks, and other external partners