Office Administrator

Company Description

Tvasta is a pioneering deep-technology start-up developing industrial 3D printing solutions to transform the construction and manufacturing industries. By integrating automation and digitisation, Tvasta enhances productivity, sustainability, and customisation in these sectors. The in-house R&D team creates innovative platform technologies, including 3D printers, proprietary raw inks, custom software, and process strategies to deliver efficient end-to-end solutions. Supported by industry, academia, and government, Tvasta aims to revolutionize the construction and manufacturing ecosystem with cutting-edge technology and streamlined processes.

Job Summary

The Office Administrator is responsible for overseeing day-to-day administrative operations, ensuring smooth office functioning, maintaining records, coordinating with internal departments, and supporting management with operational and compliance-related tasks. The role requires strong organisational capability, attention to detail, and effective communication skills.

Key Responsibilities:

Administrative Operations

- Manage daily office operations and ensure smooth workflow. - Maintain office supplies inventory and coordinate procurement. - Handle vendor coordination, service agreements, and invoice processing. - Maintain filing systems (physical and digital) in compliance with company policies.

2. Facility & Infrastructure Management:

- Oversee office maintenance, housekeeping, and security coordination. - Ensure proper functioning of utilities (electricity, internet, office equipment). - Coordinate with facility management and external service providers.

3. Documentation & Compliance:

- Maintain employee records and administrative documentation. - Support statutory compliance documentation as required. - Assist in preparing reports, MIS data, and management presentations.

4. Coordination & Communication:

- Act as a point of contact between management and staff. - Schedule meetings, prepare MOMs, and manage calendars. - Coordinate travel arrangements, accommodation, and logistics.

5. HR & Payroll Support (if applicable):

- Assist in attendance tracking and leave records. - Support onboarding documentation and exit formalities. - Coordinate with HR and Accounts for payroll inputs. - Required Qualifications - Bachelor's degree in Business Administration or related field. - 2–5 years of experience in office administration or operations. - Proficiency in MS Office (Excel, Word, Outlook). - Strong organisational and multitasking abilities.

Key Competencies

- Time management and prioritisation - Attention to detail - Problem-solving skills - Communication and interpersonal skills - Vendor management capability