Contracts Assosiate– Interior Fit-Out

Company:

Grace Turnkey Projects Pvt. Ltd. Location:

Mumbai (with occasional site travel across India) Experience Required:

Minimum 5 years in Interior Fit-Out / Interior Contracting Industry Reporting To:

Contracts Head Role Overview The Contracts Associate will support the Contracts Head in managing subcontractor appointments, contract administration, commercial tracking, and coordination for interior fit-out projects across hospitality, residential, healthcare, and commercial sectors. This role requires strong understanding of interior execution, subcontractor market dynamics, measurement verification, billing processes, and on-site commercial control. Key Responsibilities1. Subcontractor Appointment & Management Identify, evaluate, and prequalify subcontractors for various interior scopes (carpentry, gypsum, flooring, metal works, painting, polishing, glazing, etc.). Float RFQs, compare techno-commercial bids, and prepare comparative statements. Negotiate rates and finalize work orders in coordination with Contracts Head. Draft and issue subcontract agreements/work orders as per company standards. Maintain subcontractor database with performance tracking. 2. Contract Administration Assist in preparation and review of subcontract agreements. Track scope inclusions, exclusions, and variations. Monitor compliance with contractual terms (payment terms, retention, DLP, etc.). Coordinate for NT items and variation approvals with project teams. 3. Measurement & Billing Support Verify site measurements in coordination with project engineers. Check subcontractor RA bills against BOQ quantities and approved rates. Ensure reconciliation of quantities before certification. Support preparation of client billing documentation when required. Track retention, advances, and recoveries. 4. Coordination with Execution Team Liaise with Project Managers and Site Engineers for progress updates. Support resolution of scope disputes and quantity variations. Conduct occasional site visits for measurement checks and progress verification. Monitor subcontractor manpower deployment and performance. 5. Commercial Monitoring & Reporting Maintain subcontract cost tracker for each project. Assist Contracts Head in budget monitoring and cost control. Prepare periodic commercial MIS reports. Highlight risks related to scope gaps, quantity overruns, and payment delays. Required Skills & Competencies Strong understanding of interior fit-out execution processes. Knowledge of BOQs, rate analysis, and measurement standards. Familiarity with subcontractor market and vendor ecosystem. Ability to interpret drawings (Architectural & Interior). Good negotiation and communication skills. Strong Excel skills for commercial tracking and comparisons. Organized, detail-oriented, and process-driven approach. Preferred Qualifications Degree/Diploma in Civil Engineering / Interior Design / Construction Management. Minimum 4 years’ experience in interior contracting firm (hospitality / premium residential preferred). Experience in RA billing verification and quantity reconciliation. Exposure to multi-city project execution is an advantage. Travel Requirement Occasional travel to project sites across India for measurement verification and subcontractor coordination. What We Are Looking For A commercially aware, execution-savvy professional who understands the ground realities of interior fit-out projects and can bridge execution with contracts and commercial control.