Founder's Office Executive : HR & Operations

Founder's Office Executive : HR & Operations

Location: Okhla, South Delhi (On-site)

Work Schedule: 6 days/week

Experience: 2–3 years (minimum) in similar roles

About Prime Ambit

Prime Ambit Private Limited is a technology and consulting firm focused on AI, Web3 infrastructure, automation systems, and scalable digital architecture. Operating in a high-growth, entrepreneurial environment, we foster a fast-paced work culture driven by innovative, collaborative ventures.

Role overview

Prime Ambit is launching a new sub-brand dedicated to HR consulting and cloud-based HRMS services specifically tailored for MSMEs and traditional, proprietor-run businesses. We are seeking a proactive HR professional to manage our internal HR, drive grassroots recruitment for our clients, and provide operational support to our sales team. You will operate as the Founder’s execution proxy: build and run the HR engine, enforce daily operating cadence through trackers and follow-ups, coordinate across teams, and ensure deliverables move to closure.

Key responsibilities

1) HR engine and talent acquisition

- Run hiring from role intake to onboarding: sourcing, screening, coordination, follow-ups, and closure for both internal roles and select client mandates. - Own HR hygiene: onboarding checklists, documentation, contracts, attendance/leave tracking, basic HR SOPs, and performance review cadence. - Run structured performance appraisal cycles and ensure people are in the right roles with clear expectations.

2) Founder’s Office execution

- Maintain and continuously improve a Master Execution Tracker with clear owners, deadlines, and evidence links for all key tasks. - Run daily/weekly check-ins to drive updates, chase blockers, and insist on evidence-based status - Act as the central operational node between the Founder and all functions (sales, delivery, design, tech, HR consulting)

3) Sales enablement and pipeline support

- Support the sales team with outreach workflows for the new HR consulting and HRMS sub-brand (prospect research, basic outreach, follow-up coordination, and documentation). - Track outbound activity, lead volumes, follow-ups, and meeting schedules to ensure pipeline hygiene and clear next steps. - Ensure all leads and touchpoints are logged properly in trackers/CRMs

4) Escalations, problem-solving, and crisis management

- Act as the first line of defense for operational and HR-related issues before they reach the Founder. - Handle day-to-day operational fires independently and escalate only when needed—always with a proposed solution and clear next actions. - Proactively spot process gaps, repetitive problems, and misalignments, then design and roll out fixes.

What success looks like in 90 days

- A working operating system is in place: master tracker, clear owners, daily/weekly cadence, and disciplined follow-ups. - Hiring pipelines (internal + client) are active and measurable; open roles are moving week-on-week with visible metrics and closure timelines. - Sales activity and outreach for the HR/HRMS sub-brand are fully trackable with minimal leakage and clear ownership for each lead. - HR basics (onboarding, leave/attendance, documentation, exits) are documented, simple, and running consistently.

Ideal candidate

Mindset and ownership

- You have a solid foundation in HR but think like a business owner; you see HR and Operations as levers for growth, not just support functions. - You have high agency and autonomy: if a process is broken, you fix it; if a policy is missing, you draft it, get alignment, and execute.

Execution and Organization

- 2+ years in HR/recruitment/ops-heavy roles, ideally in fast-paced startups or coordination-heavy environments. - Obsession with trackers, spreadsheets, data accuracy, and documentation—nothing slips through the cracks on your watch. - Strong Google Sheets/Excel skills and comfort working with numbers, activity metrics, and outcome-based dashboards.

Communication and behavior

- Excellent written and spoken English; you will write updates, notes, and follow-ups daily and must communicate with clarity and professionalism. - Comfortable working in a high-cadence environment with direct, no-nonsense feedback. - Calm under pressure, comfortable with ambiguity, and able to independently prioritize what matters most for the business.

What’s in it for you

- Direct Founder access: Work closely with the Founder every day. No layers, no bureaucracy—your work has immediate visibility and impact on the company’s trajectory. - Multi-dimensional exposure: Blend of internal HR, client-facing recruitment, operations, and sales enablement, especially in the MSME and traditional business segment. - Real ownership from Day 1: You will own critical functions end-to-end—not “assist” others—and have the authority to build, refine, and enforce systems. - Leadership trajectory: This role is designed to grow into a Head of People & Operations / HR Consulting Lead position. We strongly prefer to promote from within. - Compensation : A lucrative Fixed Compensation + Performance based Variable + Incentives on closed deals

Not a fit if

- You want WFH/hybrid or a predictable 9-to-5 corporate environment with rigid boundaries and minimal intensity. - You prefer narrow, single-lane HR work only, without involvement in operations, client-side recruitment, or sales enablement. - You need step-by-step instructions for every task, dislike follow-ups and documentation, or are uncomfortable being accountable to measurable outputs. - You are looking for a pure admin or executive assistant role focused only on calendars, travel, and basic coordination.