Payroll Specialist

We are seeking an experienced US Payroll Specialist to process accurate, timely multi-state payroll and support ongoing improvements in payroll operations. This role works closely with HR and Accounting to ensure compliance, data integrity, and exceptional service to employees.

Key Responsibilities · Process bi-weekly, multi-state payroll for hourly and salaried employees. · Maintain accurate payroll records and ensure compliance with federal, state, and local regulations. · Handle payroll functions including tax updates, garnishments, deductions, direct deposits, and reimbursements. · Prepare and assist with monthly, quarterly, and year-end filings (W-2s, 941s, unemployment, etc.). · Support payroll-related audits and system updates. · Validate timesheets and ensure proper documentation for new hires, terminations, and status changes. · Respond to employee payroll and timekeeping inquiries while maintaining strict confidentiality. · Partner with HR and Accounting on reconciliations and month/year-end close activities. · Assist with process improvements to enhance accuracy, efficiency, and internal controls. · Review and validate employee timesheets for accuracy, completeness, and compliance with company policies. · Verify hours worked, overtime, PTO, holidays, and leave requests.

Education and Experience · Bachelor’s degree in accounting or related field preferred. · Minimum 3 years of payroll processing experience for US operations. · ADP Workforce Now experience strongly preferred. · Advanced proficiency in Microsoft Excel. · Strong knowledge of payroll laws, tax regulations, and compliance standards.