Human Resources Coordinator

Company Description At Checkpoint Systems, we are passionate about driving excellence in enterprise digital transformation across diverse industries such as retail, food and beverage, logistics, health and beauty, and DIY among others, through leading-edge RFID-based solutions. As a technology leader, we offer vertically integrated RFID/RF solutions that enable companies to optimize their operations, enhance security, and protect their valuable assets.

Our passion for innovation drives us to constantly develop new solutions that address the evolving challenges of each industry. Through RFID technology, we provide unprecedented visibility and control, improving accuracy, efficiency, and customer experience.

At Checkpoint Systems, a division of CCL Industries, we pride ourselves on our strong track record and experience in successfully implementing RFID solutions across various industries. We work closely with our clients to understand their needs and

Job Summary : The HR Coordinator supports the Human Resources department in daily administrative tasks, recruitment coordination, employee engagement activities, and maintaining HR records. This role ensures smooth HR operations and helps create a positive employee experience.

JOB DESCRIPTION

1. HR Systems & Data Administration Administer and maintain the HRIS portal, ensuring accurate and up-to-date employee records, including personal information, leave data, attendance, and documentation. Monitor and resolve leave and attendance-related concerns by raising, tracking, and following up on support tickets. Coordinate with employees to ensure timely attendance regularizations and leave submissions. Generate, analyze, and interpret HR reports using the Query Builder to support decision-making and reporting requirements. 2. Recruitment & Talent Acquisition Support end-to-end recruitment activities, including sourcing, screening, and shortlisting candidates through various hiring platforms. Coordinate and schedule interviews, ensuring seamless communication between candidates and interview panels. Maintain and regularly update the candidate tracking system to monitor hiring progress and ensure accurate documentation. 3. Employee Onboarding, Exit Process & Documentation Facilitate smooth onboarding processes by sharing onboarding links, collecting required documentation, and assigning employee identification numbers. Ensure accurate and timely updating of employee information in HR systems and records. Initiate and monitor Background Verification (BGV) processes to ensure timely completion. Manage employee exit processes, including clearance formalities and required documentation. Coordinate with employees and respective departments for asset handover and access revocation. Ensure timely issuance of service letters, relieving letters, and experience certificates upon completion of exit formalities. 4. Employee Engagement & Support Assist in planning and executing employee engagement initiatives to promote a positive and inclusive work culture. Serve as a primary point of contact for employees, interns, and contractors for HR-related queries and support. 5. Employee Lifecycle Management Maintain accurate and up-to-date records for employees, interns, and contractors, including personal, contractual, and compliance-related information. Track probation periods, contract durations, and renewal timelines, ensuring timely follow-ups and necessary actions. Support compliance, reporting, and other employee lifecycle processes in collaboration with the HR team. 6. Employee Documentation & Letters Prepare, review, and issue a wide range of HR documents, including: Offer Letters Relieving and Experience Letters Extension/Renewal Letters Contract/Agreement Letters Confirmation and Probation Completion Letters Other employee-related documentation as required Ensure all documentation is accurately drafted, aligned with company policies, and systematically maintained for record-keeping purposes. 7. Additional Responsibilities Provide support in HR operations and administrative functions as required. Undertake additional tasks and responsibilities assigned by the HR Lead, Business Heads, or Management in alignment with organizational objectives. deliver customized solutions that drive their growth and business success.

Required Qualification:

Bachelor’s degree in Human Resources, Business Administration, or related field 6 Months –2 years of experience in HR or administrative role Knowledge of HR processes Proficiency in MS Office (Excel, Word, PowerPoint) Experience with HRMS software is a plus

Key Skills & Competencies:

Strong organizational and time management skills Excellent verbal and written communication Attention to detail and confidentiality Ability to multitask and work in a fast-paced environment Problem-solving and interpersonal skills