Purchasing Admin

Our client isIndonesia's supply-chain enabler for mid-downstream industries, starting with poultry. The company manages sourcing, processing, warehousing, and last-mile cold-chain fulfillment for SMEs, F&B chains, factories, and institutional programs. The Sourcing team plays a critical role in ensuring stable supply, accurate pricing, and smooth daily operations.

Responsibilities Daily Sourcing Operations

Collect and update product price lists from all suppliers regularly.

Compare and analyze supplier price lists (PL) to identify the most competitive options.

Handle new SKU or custom product requests, gather quotations, and coordinate with relevant suppliers.

Create and process Purchase Orders (POs), monitor PO status, and follow up on deliveries or discrepancies.

Coordinate with Warehouse & Inventory teams for inbound schedules, stock updates, and product specifications.

Coordinate with Finance for invoice verification and payment processing.

Maintain supplier database and ensure all procurement documents (POs, invoices, contracts) are complete and accurate.

Monitor daily delivery fulfillment and flag shortages, delays, or rejections.

Maintain day-to-day communication with farms, processors, and aggregators.

Confirm quantity, specs, pricing, and delivery timing for each order.

Escalate issues (quality, delays, wrong SKU, packaging issues) to internal leads.

Evaluate supplier performance in terms of SLA, quality, pricing consistency, and reliability.

Price & Data Administration

Record daily price movements across suppliers and update internal pricing sheets.

Support comparison, cost-tracking, and reporting using Excel/Google Sheets.

Update sourcing trackers with quotations, supplier notes, order histories, and incident logs.

Cross-Team Support

Work closely with the forecasting, warehouse, processing, and logistics teams to ensure accurate demand fulfillment.

Support finance in monthly reconciliation of supplier invoices and PO matching.

Assist in preparing paperwork, supplier forms, contracts, and administrative documents.

Requirements

Minimum Diploma/Bachelors degree in Business, Accounting, Supply Chain, or related field.

Experience in purchasing, sourcing, or administrative roles (poultry sector background / experience)

Strong attention to detail and clear communication skills.

Proficient in Excel/Google Sheets for price comparison and reporting.

Familiar with procurement workflows and warehouse coordination.

Fast learner, organized, and proactive.

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