Lead Document Controller

Location: [Insert Location]

Employment Type: Full-Time

About the Role We are seeking a highly structured and experienced Lead Document Controller to establish and enforce a professional document control framework across our construction and development portfolio.

This is not an administrative filing role.

The successful candidate will be responsible for building a structured, traceable and enforceable document control system where none currently exists. The position directly supports delivery certainty by protecting the business from drawing errors, version confusion, procurement risk and uncontrolled site execution.

This role requires ownership, authority and experience implementing systems in live construction environments.

Key Responsibilities

Establish and implement a department-wide document control framework

Define naming conventions, numbering protocols and revision control standards

Create and maintain master drawing and document registers

Enforce strict version control and prevent superseded drawings being used on site

Track consultant and contractor submissions and approval workflows

Control procurement documentation including tender and award documentation

Prepare structured document status reports for leadership

Maintain secure digital and physical archive systems

Drive continuous improvement of documentation governance

Requirements

Proven experience establishing document control systems from scratch

Strong background in construction project environments

Advanced proficiency in Microsoft Excel

Experience with Document Management Systems (preferred)

Exceptional attention to detail and structured thinking

Confident enforcing standards with consultants and contractors

Fluent written and spoken English

What We Are Looking For We are not looking for someone who simply maintains files.

We are looking for someone who brings structure, discipline and control — and can build a system that protects project delivery.

If you have implemented document control systems in live construction projects and can demonstrate ownership and authority, we want to hear from you.

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