Administrative Assistant

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Overview Administrative Assistant will support procurement & administration activities for all projects in Indonesia. She/he will ensure that procurement & administration systems are maintained in an accurate and timely manner.

Responsibilities

Assist Sr. Procurement & Admin Officer in processing the procurement from the field and Jakarta office, including searching the vendor and developing the Customer Order (CO)

In coordination with Sr. Procurement & Admin Officer maintain the vendor database, including updating data regularly

Preparing the supporting document for payment process including completing the procurement checklist

Responsible in the inventory of office stationery, including the record and procuring the stock

Assist Sr. Procurement & Admin Officer in managing and arranging staff transportation, including booking the train and flight

Responsible in reviewing the log sheet of car operational in national office

Assist Sr. Procurement & Admin Officer in processing the preferred vendor for national and provinces/districts

Together with finance and administration team conduct the terrorist check list (Descartes)

Other tasks requested by supervisor

Required Qualifications

Diploma degree in administration or a related field, with a minimum of three years’ experience in project administration.

Proven ability to collaborate and communicate effectively within a team environment.

Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.

Experience handling vendor relations, inventory management, and payment documentation

Familiarity with travel booking platforms and procurement workflows

Demonstrates a high level of professionalism and discretion in handling confidential information.

Capable of working efficiently under pressure, managing multiple priorities, and meeting tight deadlines.

How To Apply Applicants must submit a single document for upload to include: cover letter, resume and 3 references.

For further information about Jhpiego, visit our website at www.jhpiego.org.

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an affirmative action/equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria.

Jhpiego promotes affirmative action for minorities, women, individuals who are disabled and veterans.

EEO is the law.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Non-profit Organizations

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