Executive Assistant (Job ID: JONDEE1)

IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Executive Assistant Job ID:

JONDEE1 Industry:

Security Services Location:

LATAM / South Africa Job Status:

Part-Time (20 hours/week) Scaling to Full-Time within 2–3 months ⏰

Work Schedule:

Monday–Friday, 4 hours/day (CST) Preferred hours: 10:00 AM – 2:00 PM CST Salary:

$7–$8 per hour Target Start Date:

ASAP

Role Overview

About the Client The client is a growing security services company providing armed and unarmed officers, mobile surveillance systems, and operational support to property managers, office buildings, and residential communities across multiple U.S. regions. With over 100 staff members and a 24/7 operational presence, the company is focused on strengthening internal systems and improving organization as it scales. The client is seeking a reliable, proactive

Executive Assistant

to act as a right-hand support to leadership, helping structure workflows, follow up on operational tasks, and manage daily communication with internal teams and external partners.

About the Role This is a highly operational Executive Assistant role supporting leadership with structure, follow-ups, communication, and systems management. The ideal candidate is confident, tech-savvy, and proactive, with the ability to help build and improve processes in a fast-growing environment. The role will begin part-time while training and workflows are established, with a clear path to transition into a full-time position within 2–3 months.

Key Responsibilities

Operational Follow-Ups & Task Coordination Support daily operations by tracking tasks related to new clients, new hires, and internal processes Maintain checklists, monitor progress, and communicate updates to leadership

Tasks include: Following up on onboarding steps for new clients or employees Ensuring required documents and information are collected Tracking licensing and compliance-related items Maintaining structured task lists and follow-ups

Accounts Receivable & Reporting Support Assist with operational reporting and follow-ups related to outstanding invoices Communicate professionally with clients regarding unpaid balances

Tasks include: Running reports showing outstanding invoices Calling clients to follow up on unpaid balances Documenting reasons for delayed or missing payments Updating internal tracking systems

Calendar, Communication & Executive Support Act as a right-hand support to leadership for scheduling and communication Coordinate with internal teams and external contacts

Tasks include: Managing calendars and confirming appointments Making calls on behalf of leadership when needed Communicating with branch managers and clients Supporting inbox-style follow-ups and organization

Data & Systems Management Help maintain organization and structure across company tools and systems

Tasks include: Maintaining data in Notion, CRM tools, or internal platforms Uploading and organizing files and documentation Assisting with workflow improvements Supporting SOP development as processes evolve

Qualifications & Skills

Required Qualifications Advanced English communication skills Strong computer proficiency and tech savviness Comfort navigating CRMs and digital tools Experience with operational coordination or executive support Ability to make calls and communicate professionally Strong critical thinking and proactive feedback skills

Preferred Qualifications Experience using HubSpot or Notion Background supporting operations or leadership teams Experience working with startups or scaling companies Exposure to reporting, task management, or process improvement

Personality Traits Confident communicator who asks questions and provides feedback Self-starter with strong critical thinking skills Highly organized and detail-oriented Proactive and comfortable building structure in evolving environments Reliable, committed, and interested in long-term growth