Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day executive operations.

Responsibilities

Manage information flow in a timely and accurate manner

Manage executives’ calendars, schedule meetings, and coordinate priorities

Ensure meeting readiness including venue, materials, and logistics

Record and prepare Minutes of Meeting (MoM) and follow up on action items

Prepare slides, reports, presentations, and executive documents

Track daily expenses and prepare periodic reports (weekly / monthly / quarterly)

Prepare and format internal and external communications (emails, memos, presentations, reports)

Provide personal and administrative support for daily activities, office matters, and business trips

Coordinate and accompany executives to meetings, business events, and official engagements when required

Handle confidential matters with discretion and professionalism

Support special projects and perform other duties assigned by senior management

Qualifications

Minimum Bachelor Degree (S1) in Management, Business Administration, or related field

Minimum

3–7 years experience

as Executive Assistant / Personal Assistant supporting senior management or C-level

Excellent English communication skills, both spoken and written

Strong communication, administrative, and stakeholder coordination skills

Proven experience managing executive calendars, meetings, travel arrangements, and executive documentation

High level of discretion and professionalism in handling confidential matters

Strong organizational skills, attention to detail, and ability to multitask under pressure

Proficient in Microsoft Office (PowerPoint, Excel, Outlook) and scheduling tools

Proactive, independent, and able to anticipate executive needs

Willing to work extended hours, weekends, or public holidays if required (compensated accordingly)

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