Assoc, Admin

M-DAQ Indonesia Technologies (Wallex) is a subsidiary of M-DAQ Global . We are not only allow you to make cross-border payments at better rates and faster speeds, we also provide you with the ability to convert and hold balances in multiple currencies so that you can properly plan, manage and hedge your currency needs all from one platform. M-DAQ Global

is a pioneering fintech group specialising in foreign exchange (FX) & payment solutions that facilitate seamless cross-border transactions for businesses worldwide. Our proprietary technology empowers both large enterprises and SMEs to navigate international trade with FX clarity, certainty, and payment mobility. Headquartered in Singapore with an expanding presence across 7 countries and territories, M-DAQ Global provides a comprehensive suite of FX, collections, and payment solutions, as well as value-added services such as AI-driven KYB onboarding and enhanced risk management solutions, enabling businesses to transact across borders with ease amidst evolving needs. For more information, please visit: www.m-daq.com.

Role Overview The Associate, Admin is responsible for managing day-to-day administrative operations across Indonesia offices, ensuring smooth office management, compliance with company SOPs, and efficient coordination of travel, procurement, documentation, and employee support. This role also supports employee engagement initiatives through REC Club involvement.

Key Responsibilities Manage general administrative operations for Jakarta, Malang, and Surabaya offices. Ensure office facilities, supplies, and utilities are properly maintained and operational. Coordinate with building management and relevant external parties as needed. Coordinate business travel arrangements in accordance with company SOP and travel policies, including flights, accommodation, transportation, and related logistics. Source, coordinate, and maintain strong relationships with vendors (particularly with hotels, retails, transportation providers), for office needs and services, and manage procurement processes in line with company procedures. Support meeting arrangements including scheduling, logistics, and documentation. Work with HR in organizing employee engagement initiatives and internal events through M-DAQ REC Club involvement, including planning, vendor management, logistics, coordination, and communication.

Qualifications Bachelor’s degree in any relevant field with 1–4 years of experience in Administration or a related role. Fluent in English, both written and spoken (mandatory). Experience in handling general administration and office operations across multiple locations. Experience in travel coordination and logistics management in line with company policies. Experience in vendor sourcing, vendor management and procurement processes, including negotiation and contract coordination. Strong vendor relationship management, particularly with hotels, travel agents, transportation providers, and other operational vendors. Proactive and able to take initiative. Strong organizational and time management skills with good communication and coordination abilities. High attention to detail and willingness to learn.