Project Procurement Admin Assistant

Strong proficiency in English, both spoken and written. Good skilled in reviewing and verifying softcopy project documentation, including Purchase requisition, invoices, purchase orders (PO), delivery orders (DO), quotations, and related records. Record periodic procurement status file (e.g., pending / received POs, invoice tracking, vendor registration progress). Maintain accurate records of procurement transactions in both softcopy and system databases for easy retrieval. Detail-oriented with the ability to identify discrepancies and ensure accuracy in documentation. Proactive and demonstrates initiative in clarifying information, with minimal supervision required. Organized and systematic in maintaining records for procurement activities. Able to coordinate effectively with internal teams and vendors to support smooth procurement processes. Monitor outstanding items such as pending approvals, deliveries, and payments, and proactively elevate delays. Liaise with project teams and finance to ensure smooth coordination of procurement-related matters. Ensure all procurement activities comply with company policies, SOPs, and audit requirements. Familiarity with procurement systems (training will be provided) and Microsoft Office tools (Ms Excel, Word, outlook) Support ad-hoc procurement tasks and assist in process improvements when required. Job Description:

The Procurement Admin Assistant will provide essential support to the Project procurement by ensuring accuracy, compliance, and efficiency in handling project-related documentation. This role requires a high level of attention to detail, initiative, and communication skills to maintain seamless operations.

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