Job Description
About Us
Essence Pilates Studio is a premium, reformer-based Pilates studio in the heart of the city, dedicated to mindful movement, strength, and community. Our members come from all over the world – diplomats, expats, CEOs, creatives, and wellness enthusiasts and we pride ourselves on delivering an elevated, warm, and highly personalised experience from the moment someone walks through our doors. The owner manager is Japanese from Tokyo who is the principal reformer pilates instructor.
The Role
As our Studio Concierge, you are the heart and first impression of our studio. You are calm under pressure, impeccably organised, genuinely warm, and able to make every person feel seen and valued, whether it’s their first class or their 500th.
This is not a traditional “receptionist” role. You will run the entire front-of-house experience single-handedly during your shift, create meaningful connections with our international community, and actively contribute to the growth and energy of the studio.
Key Responsibilities
Deliver a luxury, thoughtful, and welcoming experience to every client from arrival to departure
Manage all bookings, waitlists, cancellations, and schedule optimisation using Mindbody (or similar) with precision and foresight
Confidently and warmly introduce new clients to the studio, our method, and our community
Handle retail sales, membership enquiries, and introductory offers with natural sales confidence
Keep the studio immaculate, beautifully presented, and fully stocked at all times
Open and close the studio independently, ensuring everything runs smoothly when working solo
Actively nurture our community through social media engagement, events, and personal follow-ups
Resolve any issues or concerns promptly, professionally, and with genuine care
Who You Are
Fresh Graduate from university is welcome
Ideally minimum 1-2 years of experience in a client-facing, premium hospitality, fitness, or wellness environment (high-end gym, boutique fitness studio, luxury hotel/spa front desk, or private members’ club strongly preferred)
Proven experience working with a highly international clientele and comfortable being the sole English-speaking point of contact for members from every corner of the world
Naturally personable, confident, and structured – you thrive when everything runs like clockwork, yet you’re warm and approachable
Passionate about Pilates, fitness, and wellness – you live the lifestyle (current Pilates practice is a big plus)
Excellent written and spoken English; additional languages are a bonus
Tech-savvy and detail-obsessed (Mindbody/WellnessLiving experience ideal)
Comfortable and confident working alone for full shifts
A community builder – you love bringing people together and making everyone feel like they belong
Schedule
Mixture of early mornings, evenings, and weekends (solo shifts common). Flexibility is essential.
What We Offer
Complimentary unlimited Pilates membership
Ongoing training and career growth in the wellness industry
Being part of a supportive, passionate, and international team
If you light up at the thought of creating an exceptional experience for people who travel the world yet still prioritise their Pilates practice, we can’t wait to meet you.
To apply, please send your CV and a short note telling us why this role excites you to
[email protected]
We are interviewing immediately for the right person.
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