Short Course Officer

Join Australia Awards Indonesia to coordinate high‑impact short courses that develop change agents and strengthen institutional partnerships across government, universities and civil society. Bring your project‑management skills to deliver inclusive, well‑organised learning programs.

The opportunity Full‑time, Reserved for Country Nationals, Fixed‑term appointment for 12 months.

The program Australia Awards Indonesia (AAI) is managed by Tetra Tech on behalf of the Department of Foreign Affairs and Trade (DFAT). Australia Awards is an integral part of Australia's development cooperation program with Indonesia and has enjoyed strong support from both governments for more than sixty years. Australia Awards addresses two key challenges: to fill a gap in the pool of individuals with the higher‑level capacity to contribute to Indonesia's development; and the need for a strong deep relationship based on mutual understanding between Australia and Indonesia.

The role The Short Course Officer supports Australia Awards Indonesia to deliver high‑quality short courses that build individual and institutional capacity and strengthen Australia–Indonesia linkages. Reporting to the Short Course Manager, the role administers the full short course cycle from planning, participant selection, provider coordination, pre‑course, travel mobilisation to Australia, finances, visas and post‑course follow‑up. It maintains accurate records, supports monitoring and evaluation, liaises with providers and stakeholders, and assists outreach and communications. The Officer works across Linkages and Enrichment, Awards Administration and MEL teams to ensure compliant, efficient and impactful short course delivery.

Key responsibilities

Support end‑to‑end short course cycle: selection, logistics, pre‑course, mobilisation and post‑course follow‑up

Support participant selection processes: applications, interviews, communications and records

Coordinate travel, visas, insurance, advances, acquittals and vendor arrangements with Awards Administration

Maintain course records, partner contacts, contracts register and short course databases

Liaise with providers, MEL and Linkages and Enrichment teams for monitoring, evaluation and integration of outcomes

Support outreach, information sessions, stakeholder correspondence and short course inbox management

Selection criteria

Undergraduate degree in project management, business, international development or related field (or equivalent)

Experience in project management within international development, including planning and financial administration

Proven experience coordinating events, stakeholder consultations and participant mobilisation

Knowledge of GoI systems and familiarity with Australian higher education helpful

Strong MS Office skills, record‑keeping and basic M&E support capability

Excellent communication, relationship management, cultural sensitivity and ability to multitask under deadlines

How to apply Click the "Apply for job" button. Please submit: Resume; Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria.

Apply before 29 March 2026, 23:59 WIB

Equal‑opportunity statement Tetra Tech International Development is an equal‑opportunity employer and welcomes applicants of all cultures, genders, abilities and experiences. We are committed to child safety, safeguarding, and the prevention of sexual exploitation, abuse, and harassment. We encourage people living with a disability; First Nations Peoples; and people of all cultures, genders, abilities, and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com or phone +61 (08) 8375 4400.

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