Procurement Lead & Product Master Data

Position Summary The Procurement Lead & Product Master Data oversees all procurement activities for both medical supplies and general operational needs across branches. This role negotiates with vendors, manages purchasing workflows, ensures budget and price compliance, and supports supply continuity. The position works closely with Finance, Branch Managers, Doctors, and the Inventory/Supply team to maintain accurate and efficient purchasing processes.

The ideal candidate is detail-oriented, proactive, and skilled in vendor communication and cost control.

Key Responsibilities Procurement Execution & Vendor Coordination

Lead end-to-end procurement for medical and non-medical items

Request, review, and negotiate vendor quotations to ensure competitive pricing

Manage vendor relationships and act as the primary liaison for communication and issue resolution

Maintain and monitor vendor contracts, price lists, and service agreements

Purchase Order & Documentation Control

Ensure timely creation of Purchase Orders (POs) according to approved requests

Verify all requests follow budget limits, price standards, and procurement workflows

Review supporting documents for completeness before routing for approval

Maintain organized procurement records for audit readiness

Vendor Performance & Database Management

Oversee and continuously update vendor database, pricing catalogs, and contract terms

Track and evaluate vendor performance, quality, and service reliability

Support vendor audits and risk assessments where required

Cross-Functional Coordination

Work closely with Finance to ensure proper validation, budget alignment, and payment readiness

Coordinate with Branch Managers, Veterinarians, and Operations for specification validation

Collaborate with Inventory/Supply (IMRA + Supply Coordinator) to ensure optimal stock levels and replenishment timing

Team Supervision

Supervise and guide the Procurement & Product Master Data Officer

Ensure accurate and consistent entry of item master data (SKU, pricing, vendor code, UoM)

Urgent Procurement Support

Provide hands‑on support for urgent or emergency purchasing needs while maintaining documentation discipline

Delivery Outputs

Updated and accurate vendor price lists and contract records

Purchase Orders issued accurately and on time

Quotation comparison sheets (price benchmarking before vendor selection)

Regular vendor performance review notes

Updated product master data (SKU, UoM, pricing, vendor mapping)

Procurement status report (ongoing requests, expected delivery dates, issues)

Issue & resolution log for delayed, rejected, or urgent requests

Qualifications Education & Experience

Bachelor’s degree in Pharmacy

2–5 years of experience in procurement or supply chain coordination

Experience in multi‑branch or healthcare / veterinary / FMCG supply environments is an advantage

Experience supervising junior staff is preferred

Technical Skills

Strong negotiation and vendor management skills

Familiar with purchase request → PO → receiving → invoicing workflows

Proficient in Excel/Google Sheets and procurement/inventory systems (ERP / Odoo / Jurnal / Accurate)

Understanding of SKU and product master data structures

Personal Attributes

Organized, detail-oriented, and structured

Strong communication skills (internal and external)

Proactive, problem‑solving mindset

High integrity in vendor dealings and financial decisions

Able to work in a fast‑paced, multi‑stakeholder environment

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