Chief of Staff and Executive Assistant to CEO - 1485

Chief of Staff & Executive Assistant (Undisclosed Company) Location:

Remote Job Type:

Full time, remote. Hired as a contractor

About the Company We are a fast-growing international company specializing in the design, manufacturing, and distribution of safety and securement solutions that enhance accessibility and mobility across transportation environments. As the company continues to scale globally, we are seeking a highly organized, strategic, and proactive

Chief of Staff & Executive Assistant

to partner closely with the CEO and leadership team, helping drive execution, operational clarity, and organizational alignment.

Role Overview

This role combines strategic operations, executive support, and project leadership. The ideal candidate acts as a force multiplier for the CEO — ensuring priorities move forward, decisions are informed, and cross-functional initiatives are executed effectively. You will operate at both strategic and tactical levels, supporting business planning while managing day-to-day executive workflows and high-impact internal projects.

Key Responsibilities

1. Strategic & Business Operations Partner with the CEO to define and execute quarterly and annual priorities Track company OKRs and strategic initiatives Prepare strategic briefs, reports, and decision memos Lead cross-functional projects across departments Identify operational bottlenecks and recommend scalable solutions Support business planning and growth initiatives

2. Executive Support & Workflow Management Manage CEO calendar, travel coordination, and meeting logistics Prioritize and filter inbound communications and requests Prepare agendas, briefing materials, and meeting follow-ups Organize contracts, documentation, and executive records Track commitments and ensure timely execution of action items

3. Project & Process Management Own and drive high-priority internal projects Build and maintain dashboards and reporting systems Systematize recurring workflows and improve operational efficiency Document internal processes and develop SOPs Coordinate vendors, partners, and external collaborators

4. Communication & Stakeholder Management Act as liaison between CEO and internal/external stakeholders Draft professional communications and executive correspondence Support relationships with clients, partners, and team members Maintain strict confidentiality and professional discretion

5. Leadership & Culture Support Reinforce a culture of accountability and execution Surface risks and issues early with proposed solutions Support hiring, onboarding, and performance management processes Serve as a trusted advisor and operational partner to leadership

Qualifications Proven experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role Strong project management and organizational skills Excellent written and verbal communication in English (required) Ability to manage multiple priorities in a fast-paced remote environment High level of discretion, judgment, and professionalism Strong analytical and problem-solving capabilities Experience working with distributed or international teams preferred