Real Estate Operations Manager (Job ID: PATKYL1)

We’re Hiring: Real Estate Operations Manager

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Job Title: Real Estate Operations Manager Job ID: PATKYL1 Industry: Real Estate & Recruiting Location: LATAM (Spanish preference) or South Africa Job Status: Full Time Work Schedule: 9:00am to 6:00pm CST Compensation: $7 – $9 per hour Target Start Date: ASAP

Role Overview

About the Client: The client is a premier real estate firm serving Southeastern Wisconsin, Lake Country, and the Greater Milwaukee area The company leverages high-production content including 4K video, aerial footage, and 360-degree tours combined with targeted digital distribution The business is in a high-growth phase, actively expanding across Wisconsin and into the Alabama market

About the Role: This is not a traditional data-entry or basic VA role The Real Estate Operations Manager will act as a systems architect and right-hand partner to the owner The role bridges the owner’s big-picture ideas with execution by fully owning back-office operations Primary focus areas include CRM and systems management, database retention, recruiting support, and operational execution The ideal candidate works independently, solves problems proactively, and protects the owner’s time by managing execution and priorities

Key Responsibilities Own and manage all back-office operations so the owner can focus on production and recruiting Manage and optimize CRM systems including Lofty, Follow Up Boss, and Go High Level Ensure data accuracy, workflow automation, and system integrity across all platforms Assist with landing page creation in Go High Level and setup of automated market reports and email templates in Lofty Execute proactive database retention initiatives including follow-up calls, texts, birthday messages, and past-client outreach Prepare Comparative Market Analyses (CMAs) using MLS, ATTOM Data, and insights from lead and database conversations Execute marketing initiatives by turning the owner’s ideas into action, including postcard campaigns and client events Support recruiting and expansion efforts, particularly in Alabama, through personalized outreach, DM management, and follow-ups with agent prospects Fully manage the recruitment calendar, ensuring dedicated prospecting time and seamless interview scheduling Provide light transaction coordination support including MLS data entry, photo organization, and basic form completion Manage the owner’s inbox and calendar, track KPIs such as deal flow and pipeline stages, and act as a professional buffer for routine inquiries

Qualifications & Skills Proven experience in executive administration, operations, or similar roles Real estate industry experience is a strong plus High proficiency with CRM platforms, specifically Lofty and Go High Level, with the ability to optimize systems independently Exceptional written and verbal English communication skills Spanish proficiency is a strong bonus to support expanding markets Highly proactive, self-directed, and comfortable driving systems and organization independently Strong process-improvement mindset with the ability to think beyond checklists

Submit your application today and take the first step toward your next great opportunity!