Procurement Specialist

Description The opportunity: Respond to and assist with procurement requests from internal clients, helping them navigate PR/PO processes, goods receipt, and invoice handling. Guide stakeholders through procurement procedures, ensuring they understand and can execute tasks in line with company policies and system requirements, follow up with suppliers on behalf of clients when issues arise (e.g., delivery delays, quantity discrepancies), supporting resolution without taking full ownership.

How you’ll make an impact:

You will support verification of goods receipts (GR) and service entry sheets (SES) by coordinating with requestors and ensuring alignment with procurement expectations, assist in resolving invoice mismatches by coordinating with finance and suppliers, ensuring timely clarification and resolution, help maintain vendor data by collecting documentation and updating records when requested by internal teams.

You will initiate payment requests for indirect procurement transactions when triggered by client needs, and follow up on payment status as needed, prepare and share procurement status reports to support transparency and enable informed decision-making by stakeholders.

You will coordinate with cross-functional teams to help resolve procurement-related issues and ensure alignment with broader business needs, ensure compliance with procurement policies and standards, offering support and clarification to others as needed.

You will take full ownership of complex or delegated procurement cases, acting on behalf of internal clients when direct handling is not feasible, create and manage Purchase Requisitions (PRs) for high-complexity or sensitive cases, ensuring accuracy and alignment with business requirements, oversee the end-to-end procurement process for owned cases, including PO creation, supplier coordination, goods receipt verification, and invoice resolution.

You will ensure timely and compliant execution of procurement activities under direct ownership, maintaining accountability for outcomes, provide updates and documentation to relevant stakeholders throughout the lifecycle of owned procurement cases.

You will involve in assertive, resilient and welcomes change, engage interest and participation of others and has a collaborative approach to working together, proactively contributes to the team and actively committed to teams development, self-aware and optimistic and has outside the box thinking, show moral courage, openness and honesty in all dealings and strong ownership of entrusted tasks with can-do and will-do attitude.

You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

You hold a bachelor’s or master’s degree in supply chain, Business Administration, Finance or related discipline.

More than 2years of experience in Supply Chain, familiar with PR/PO processes.

Experience in operating SAP Ariba is strongly preferred, familiar with Legal, Statutory, Tax and Regulatory requirements related to the dimensional scope.

Basic understanding of procurement compliance requirements and vendor management fundamentals, ability to orchestrate and coordinate teams across functional areas, business lines, and countries.

Strong knowledge/ use of standard office technology landscape Microsoft applications and ERP systems, detail-oriented, with strong organizational skills to manage multiple tasks and ensure accuracy in procurement documents. Proactive problem-solving attitude, able to identify and resolve operational issues in a timely manner.

Strong written and verbal communication skills with ability to interact with internal stakeholders (e.g., finance, business departments) and external suppliers in English + min. one additional language as per defined scope country.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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