The Administration & Circulation Staff

Direct message the job poster from Tatler Asia

Tatler Indonesia , a leading luxury lifestyle magazine, is seeking talented and passionate individuals to join our team. We are looking for individuals who are committed to excellence, have a keen eye for detail, and are passionate about the world of luxury.

Position Overview The Administration & Circulation Staff is responsible for supporting office operations, managing documentation, and ensuring efficient circulation of magazines to subscribers, vendors, and partners. This role combines administrative precision with distribution management to maintain smooth workflows and strengthen client relationships.

Starting date: January 2026

Key Responsibilities Administrative Responsibilities

Maintain filing systems, records, and correspondence (letters, memos, emails).

Assist in scheduling meetings, preparing agendas, and documenting minutes.

Prepare invoices, receipts, and circulation-related documentation.

Generate monthly circulation and administrative reports.

Coordinate distribution of magazines to subscribers, newsstands, and partners.

Maintain and update subscriber databases, ensuring accuracy of addresses and contact details.

Track deliveries and resolve circulation issues (delays, missing copies, complaints).

Liaise with courier services and vendors to ensure timely distribution.

Analyse and report on circulation data, including newsstand sales, promotion reports, distribution costs, etc.

Assist in promotional campaigns to increase subscriptions and readership.

Support subscription billing, payment follow-ups, and renewal processes.

Qualifications

Bachelor’s degree in Administration, Communication, or related field.

Min 5 years of experience in administration and/or circulation (publishing/media preferred).

Strong organizational and multitasking skills.

Good communication skills in both English and Indonesian.

Detail-oriented, reliable, and customer-service minded.

Ability to work independently and in a team

Customer focus and problem-solving

Please note that only shortlisted candidates will be notified.

Applicants who are not invited for interview within 4 weeks may consider their applications unsuccessful. Data collected will be used for recruitment purpose only.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative and Supply Chain

Industries

Events Services and Business Consulting and Services

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