Admin Executive

We are seeking an

Admin Executive

to support Director-level executives in a professional engineering consultancy environment. This role requires strong coordination skills, sound judgment, and the ability to work effectively in a fast-paced, deadline-driven setting, particularly during tender and project periods. Key Responsibilities

Provide day-to-day administrative and executive support to Director-level management. Manage calendars, schedules, meetings, and confidential correspondence with accuracy and discretion. Prepare, review, and format professional emails, letters, reports, presentations, briefs, and tender-related documents. Read, monitor, and respond to Director-level emails when required, ensuring appropriate tone and clarity. Coordinate travel arrangements, visas, accommodation, and business logistics. Organize meetings, appointments, and events, including preparation of agendas and follow-up summaries. Act as project administrator or coordinator to ensure reports, drawings, specifications, and submissions are aligned with project and tender requirements. Maintain structured filing systems, document control, and submission records. Prepare bound and complete document sets for tenders, executive reports, and formal submissions. Support coordination of internal audits and ensure documentation readiness. Liaise effectively with internal teams, consultants, and external parties to ensure timely follow-up and clarity of information. Requirements

Bachelor’s degree in Business Administration, Communications, Engineering Management, or a related field. Minimum 5 years of experience supporting Director- or senior-management-level roles, preferably in consulting, engineering, contracting, or facilities management environments. Able to communicate professionally in English and Mandarin, both written and verbal. Highly capable in using digital tools and office technology, with strong adaptability to new systems and workflows. Agile, responsive, and proactive, with a solution-oriented approach to handling operational challenges. Well-organized, detail-oriented, and comfortable managing multiple priorities simultaneously. Energetic and resilient, with the flexibility to support peak workload periods. Flexible in availability and committed to meeting business and project needs. Discreet, mature, and able to work independently with minimal supervision. What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Administration Executive? Which of the following Microsoft Office products are you experienced with? Do you have secretarial experience? Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays) How many years' experience do you have as a Mandarin Speaking Representative? PT Meinhardt Indonesia is one of the leading international engineering consultancies in Indonesia. Meinhardt Indonesia is a PMA Company and a part of Meinhardt Group and has been operating in Jakarta since 1975 (operating by the name of PT. BMP Indonesia until 1994). We have built a strong reputation for providing innovative solutions and quality work at a competitive price. Meinhardt Indonesia employs both expatriate engineers and senior Indonesian engineers, forming a strong team that provides international consultancy services in Indonesia with full knowledge of local practice and local regulation. The Jakarta office has a total of 120 staff, providing engineering consultancy in the civil, structural, mechanical, electrical, hydraulic, fire, communication and transportation disciplines for all manner of developments, such as: Hotels & Resorts Commercial Offices Residentials Hospitals Institutional Buildings Manufacturing Facilities Land Development Infrastructure Airports Ports/Harbours PT Meinhardt Indonesia is one of the leading international engineering consultancies in Indonesia. Meinhardt Indonesia is a PMA Company and a part of Meinhardt Group and has been operating in Jakarta since 1975 (operating by the name of PT. BMP Indonesia until 1994). We have built a strong reputation for providing innovative solutions and quality work at a competitive price. Meinhardt Indonesia employs both expatriate engineers and senior Indonesian engineers, forming a strong team that provides international consultancy services in Indonesia with full knowledge of local practice and local regulation. The Jakarta office has a total of 120 staff, providing engineering consultancy in the civil, structural, mechanical, electrical, hydraulic, fire, communication and transportation disciplines for all manner of developments, such as:

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