Administrative Assistant

Job description: Purpose of the Job

The Administrative Assistant will provide comprehensive administrative support to local HRBP in Jakarta-Indonesia station, ensuring the smooth operation of the office. This role involves handling a variety of tasks with main focus in procurement, general affairs, and HSE. The ideal candidate will be organized, detail-oriented, and able to work effectively in a fast-paced environment Job Description

Manage daily office operations, including maintaining office supplies, equipment, and a clean work environment. Serve as a point of contact for procurement, vendor relationship, external communications, general affairs, and HSE compliances. Assist in the preparation and processing of purchase requisitions and orders. Maintain and update vendor records and procurement documentation. Coordinate with suppliers for quotations, delivery schedules, and order confirmations. Track and monitor procurement timelines to ensure timely delivery of goods/services. Assist with employee services such as office equipment requests, travel arrangements, and other GA-related needs. Coordinate with external service providers for office operations (e.g., utilities, maintenance, catering, transportation). Prepare, organize, and maintain documents, reports, and presentations, ensuring all materials are accurate and up to date. Maintain filing systems (both physical and digital) to ensure easy access to information and compliance with company policies. Assist in the planning and execution of special projects and events as needed, providing logistical support. Handle sensitive information with discretion and maintain confidentiality in all matters. Support the implementation of safety initiatives and monitor follow-up actions. Coordinate with internal teams and external vendors for HSSE-related services and supplies. Job Requirements - Experience and Education

A bachelor’s degree in business management or equivalent. 1-3 years of experience in an administrative role or similar position Relevant experience in procurement, HSSE, or general affairs administration is a plus Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment. Good English communication skills is a plus. Strong organizational and multitasking abilities. Attention to detail and ability to work independently. Leadership Behaviors

Collaborate & break silos Execution & Accountability External focus Growth mindset Inclusion Innovation Setting a clear direction Simplification

Skills

Adaptability Attention To Details Communication Skills Interpersonal Skills Organization & Planning Problem Solving Stakeholder Management Time Management