Hubspot Executive Operational Specialist

Full-Time | Remote | EST Overlap Required HUBSPOT EXPERTISE IS A MUST!

We are hiring a full-time Executive Assistant to support the Founder & CEO of a multi-entity organization operating across leadership, AI strategy, academia, and global speaking.

The CEO leads:

● World Leaders in Data and AI ● The AI Factor Institute ● Faculty role at Columbia University

This is not a traditional administrative role. We are looking for a structured, execution-focused operator who can bring discipline and follow-through in a fast-moving environment. ________________________________________ Primary Priority: Revenue & Pipeline Discipline

The most critical responsibility is CRM and sales follow-up management.

The candidate must:

• Have hands-on HubSpot experience • Maintain 100% follow-up compliance • Track deal velocity and stalled opportunities • Prepare pre-call briefs • Draft post-call summaries with clear next steps • Maintain a clean, visible revenue dashboard

Revenue protection and pipeline hygiene are non-negotiable. ________________________________________ Calendar & Inbox Management

• Manage complex calendar across multiple verticals • Prioritize meetings aligned to revenue and strategic goals • Protect deep work blocks • Maintain inbox discipline (near-zero backlog standard) • Coordinate travel and speaking logistics

The calendar must reflect strategic priorities, not just availability. ________________________________________ Execution & Accountability

• Translate strategy into structured task lists • Maintain a weekly priority dashboard • Document key decisions and ensure follow-through • Proactively surface risks and delays • Operate independently without constant direction

This role requires maturity and strong internal drive. ________________________________________ Required Qualifications

• 3–5+ years supporting senior executives or founders • Direct HubSpot experience (required) • Strong written English • Experience in startup or growth-stage environments • Comfortable working with CRM systems and project management tools • EST working hours overlap required ________________________________________ 90-Day Outcomes

• HubSpot fully clean and up-to-date • 100% follow-up discipline implemented • Weekly CEO dashboard established • Calendar aligned with revenue priorities • Clear operational rhythm in place ________________________________________