INDONESIA: SENIOR ASSISTANT, PROCUREMENT AND FINANCE

INDONESIA: SENIOR ASSISTANT, PROCUREMENT AND FINANCE Provide support in the development and implementation of annual procurement plans for the Indonesia Country Office

Ensure the procurement plan is aligned with project needs, timelines, and budget constraints.

Work closely with project teams toidentifyprocurement needs and prioritiesand support procurement evaluation processes.

Procurement for Individual Consultants

Supportthe procurement process for individual consultants, including drafting terms of reference (ToR), preparing requests for proposals (RFPs), and handling the selection process.

Ensure that all procurement activities related to individual consultantscomply withGGGI’s procurement policies and donor regulations.

Supportthe preparation of contracts and ensuretimelyprocessing of payments for consultants.

Procurement for Consulting Firms

Assistthe procurement process for consulting firms, including preparing RFPs.

Coordinate theselectionand contracting of consulting firms in compliance with GGGI’s procurement policies and donor guidelines.

Ensure that contracts with consulting firms are properly executed, and the firms deliver according to agreed timelines and performance standards.

Local Purchase Orders (POs):

Manage the issuance and tracking of local purchase orders for goods and servicesbelow IDR15mio.

Ensure that all local POs are processedin accordance withprocurement guidelines and budget requirements.

Collaborate with vendors to ensuretimelydelivery of goods and services, as well as proper documentation for payment processing.

FinanceProcessing

Prepare, review,and compile fund request packages fortimelyapproval.

Review and prepareweekly payment schedules and ensuretimelyuploads in the e-banking system.

Documentation and Record Keeping

Maintainaccurateand up-to-date records of all procurement transactions, including POs, contracts, and related documents.

Prepare reports on procurement activities for internal and donor audits.

Ensure that procurement files are complete, organized, and easily accessible for audit purposes.

Maintainaccuratefinancial records and organize supporting documents related to payments.

REQUIREMENTS (only recruitment purpose) QUALIFICATIONS A bachelor’s degree in business administration, accounting, finance, or related field.

Preferably at least three years of relevant work experience.

Strong understanding of basic accounting principles and procurement process.

Experience working with Indonesian government agencies is highly desirable.

Experience in international organizations is considered an advantage.

Familiarity with ERP systems, project support, and administrative tasks is beneficial.

Experience in the finance and procurement process for goods and services.

Proficiency in both Indonesian and English is required.

FUNCTIONAL Strong ability to collaborate and communicate effectively with relevant teams and staff.

A dedicated team player with a results-driven, proactive, and creative approach to problem-solving.

Very strong attention to detail and ability to execute tasks with precision.

Excellent cultural awareness and enthusiasm for working in an international team.

Willingness and ability to travel occasionally for program-related events.

Adaptability and readiness to work flexibly in response to program demands.

CORPORATE Understand and actively support GGGI’s mission, vision, and values.

Promote an organizational culture of trust, transparency, respect, and partnership.

Excels at problem solving, asks questions and seeks support when needed, easily shares information and knowledge with others both internally as externally.

Manage emotions and stress positively, build rapport and resolve conflict easily.

Strong ability to work independently and/or remotely, while maintaining productivity.

WORKING CONDITIONS Procurement and Finance Senior Assistant is an X5 grade level in GGGI’s National salary scale. Determination of base salary is subject to candidate's experience, academic background, and internal equity.

GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life‑cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well‑being of Staff members.

The chosen candidate is expected to be based in Jakarta, Indonesia and will report directly to the Finance and Operations Officer of GGGI Indonesia (also based in Jakarta).

This is a national position and does not include relocation benefits.

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