Secretary to Director

Secretary to Director Handles secretarial assistance to the Director, such as drafting correspondence, organizing documents, scheduling appointments, business trip arrangement, and answering inquiries from visitors and callers.

Main Duties

Maintain the Director’s agenda and assist in planning appointments & business trip.

Attend meetings and keep minutes; receive and screen phone calls and re‑direct them when appropriate.

Handle and prioritize all outgoing or incoming correspondence (e‑mail, letters, packages, & etc).

Make business trip arrangement (domestic and international), itineraries, accommodations, and transportation when necessary.

Process travel expenses and reimbursements promptly.

Handle confidential documents ensuring they remain secure.

Prepare invoices or financial statements and provide assistance in bookkeeping.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements

Proportional & Well‑dressed.

Must able to communicate in English both oral and written is a must (active).

Able to communicate in Mandarin is preferable.

Proficient to use Microsoft Office program (Word, Excel, Power Point).

Careful, high integrity, proactive, initiative, well organized, good communication, attention to detail, teamwork & good team player, service excellent, focus.

Ability to work under pressure and in a fast paced environment with tight deadlines.

Willing to work in west Jakarta – Meruya & Puri area (Head Office) and ready to mobile outsite office to assist Director.

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