Project Operations Specialist (Job ID: CHRDEE3)

IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH Project Operations Specialist Job ID:

CHRDEE3 Industry:

Interior Design Location:

LATAM Job Status:

Full-Time ⏰

Work Schedule:

9:00 AM – 5:00 PM EST Salary Base Compensation: USD $2,000 – $2,600 / month Additional Compensation: Up to 18% performance-based bonus Target Start Date:

ASAP

Role Overview About the Client The Client is a premier Design-Build firm specializing in interior renovations for commercial properties, including residential homeowner communities, senior care facilities, and hospitality venues. They offer a turnkey solution integrating interior design, construction, and procurement to streamline projects. Over 35 years, they have: Completed over 5 million square feet Delivered 400+ projects Achieved a 75% repeat customer rate

About the Role The Project Operations Specialist is a remote, full-time operations role providing day-to-day support to the Project Management and Construction teams. This role functions much like a project engineer or contract administrator, organizing subcontractor activity, maintaining project documentation, managing work orders and COIs, supporting client and field communications, and coordinating milestone billing and handovers.

Key Responsibilities 1) Subcontractor Management Summary:

Research, get quotes, onboard, insure, and close the loop with subcontractors. Research and qualify specialty subcontractors Set up and manage site walks, appointments, and scheduling Track quotes and maintain standardized unit rates Support onboarding (agreements, W9s, COIs, contact data, checklists) Verify and track COIs prior to mobilization Run coordination follow-ups with PM/Construction oversight

2) Project Administration Summary:

Work orders, compliance documentation, milestone coordination, and handovers. Generate, issue, and track work orders and submittals Maintain version control and distribution Maintain accurate digital project folders Send digital handover packages at closeout Coordinate project photo shoots Maintain performance, COI, and pricing databases Track milestone billing triggers Provide quick retrieval support

3) Construction Communications Summary:

Client, internal, and field communications. Assemble weekly reports and daily subcontractor updates Coordinate look-ahead plans Participate in cadence calls and capture action items Ensure documentation supports milestone invoicing Prevent billing delays The Specialist ensures all stakeholders have timely and accurate information to keep projects on schedule and on budget.

Background & Credentials 4+ years in fully remote administration 2+ years in construction administration, project engineering, or coordination Experience supporting office and field teams

Required Skills & Competencies Fluent in spoken and written English Experience maintaining trackers and checklists Strong organizational and multitasking skills Proven follow-through on administrative processes Ability to manage milestone-driven schedules Strong operational judgment and escalation skills Fast learner and continuous improver Clear written and verbal communicator Basic knowledge of construction documents Proficiency in Google Workspace and Excel Experience with construction/project management tools

Preferred Qualifications Experience as Contract Administrator or Project Engineer Ability to normalize subcontractor quotes Familiarity with Bluebeam and photo documentation Experience with subcontractor onboarding and COI management Bluebeam estimating tools (preferred, not required)

Why Join the Client? Thriving Market:

Strong demand and project pipeline Growth Opportunities:

Clear career progression Supportive Team:

Collaborative, experienced professionals Established Reputation:

35+ years with 75% repeat clients