Administration Supervisor - Makassar

Requirements

Bachelor's Degree in any field

Minimum 3 years in Operational or Administrative Branch Office

Advanced Excel

Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology

Perform routine maintenance on equipment and determine when and what kind of maintenance is needed.

Location Makassar

Responsibilities

Check, monitor, and evaluate reports on AMO operational fund utilization, expenditures and cash disbursements as opposed to supporting documents and approval from authorized superiors.

Check and evaluate the daily report and recapitulate accounts receivable that are due and work with the Finance HO department in the customer receivables collection process.

Check the daily report and recap regarding processes and procedures of sales entries, sales proceeds deposits, and operational expenses in AMO on a daily, weekly, and monthly basis and take actions accordingly if issues occur according to applicable procedures.

Coordinate, supervise, and evaluate administration related to allocation of funds for program expenditures and promotional tools, and to complete bureaucracy or permits from the local government and local community to ensure programs run without constraints.

Coordinate and monitor quality and quantity of products, from goods received processing from the logistic vendor, goods placement at the warehouse, until distribution by Sales to achieve service level according to provision, and take actions accordingly if issues occur according to applicable procedures.

Analyze estimated inventory for AMO and provide recommendations to help decide on requesting goods, and aging stock at AMO warehouse to ensure compliance with company regulations, and take actions accordingly if issues occur according to applicable procedures.

Prepare daily reports related to warehouse operations, supervise maintenance on the warehouse's assets, and ensure warehouse tidiness and cleanliness.

Coordinate and monitor the preparation of personnel and general affairs report (PGA), and recapitulate attendance and other payroll supporting data (attendance, leave, permission, medical) to calculate employees' allowances on meal, transportation, and incentives according to the applicable regulations.

Carry out maintenance, transfer of assets and opname of assets and facilities at the branch office, and arrange for its permits.

Coordinate schedule activities for drivers and the Cleaning Service (attendant).

Interview Questions

Do you have experience in an administration role?

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as an Administration Supervisor?

How many years of accounts receivable experience do you have?

Which of the following accounting tasks are you familiar with?

Which of the following Microsoft Office products are you experienced with?

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