Purchasing Manager

25hours hotel jakarta the oddbird is a space that celebrates culture and lifestyle with nostalgia, authenticity, and genuine hospitality. It embodies poetic contrasts-the paradise of paradoxes. Nestled in the heart of the sudirman central business district (scbd) within district8, 25hours hotel jakarta the oddbird stands tall with 38 stories, featuring 210 rooms and 135 serviced apartments rising above ashta mall in the senopati area, the city's hottest business and lifestyle district.

Job Description Primary Responsibilities

Purchasing Administration

Supervise, train and motivate Purchasing department employees

Ensure that the department works closely with the Executive Chef and the Food & Beverage Director to purchase the highest quality products at the lowest prices

Ensure that all purchase order requests are properly completed and approved

Negotiate food prices, place required daily food orders and ensure prompt delivery

Generate purchase orders on approval requisitions and obtain necessary authorization

Obtain competitive price quotations and confirm purchase availabilities

Provide the Financial Controller with a monthly summary of purchasing reports

Coordinate regular inventories with storeroom personnel and department heads

Coordinate capital project purchases with corporate purchasing and outside contractors

Cultivate the sound supplier relationships

Conduct regular quality control audits to ensure staff are performing their duties according to standard guidelines

Conduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standards

Conduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered to

Team Management

Interview, select and recruit direct reports

Identify and develop team members with potential

Conduct performance review with the team

Constantly monitor team members’ appearance, attitude and degree of professionalism

Prepare detailed induction programs for new employees

Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business

Other Responsibilities

Be aware of the hotel fire & life safety/emergency procedures

Attend all briefings, meetings and trainings as assigned by management

Maintain a high standard of personal appearance and hygiene at all times

Perform other reasonable duties assigned by the assigned by the Management

Qualifications

Possess a strong background in hospitality or hotel procurement, demonstrating extensive operational insight.

Exhibit exceptional organisational skills and meticulous attention to detail, with a comprehensive understanding of purchasing procedures and inventory systems.

Demonstrate proficiency in cross-departmental communication and collaboration.

Maintain composure and efficiency under high-pressure situations and during peak operational periods.

Exemplify a proactive and analytical approach to problem‑solving, with a commitment to optimising behind‑the‑scenes operations.

Additional Information In compliance with employment laws in Indonesia, this position is only open to Indonesians.

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