Admin

Responsible for managing the production workflow and schedule from start to finish, ensuring that all projects (photo, video, design, and content) are completed efficiently, on time, and meet the quality standards. Acts as the main coordinator between creative, production, and internal/external teams to ensure all production needs are fulfilled smoothly.

Key Responsibilities

Plan and organize production schedules

based on project briefs and management priorities.

Distribute tasks and materials

to production teams (videographers, editors, designers, and other crew members).

Monitor production progress

to ensure all projects are on track and deadlines are met.

Manage the production tracking system , either through spreadsheets or digital tools (Trello, Asana, ClickUp, Notion, etc.).

Ensure all production documents

such as scripts, shot lists, storyboards, and supporting files are complete and accessible.

Coordinate between departments — creative, marketing, and operations—to align on production needs and priorities.

Conduct initial quality checks (QC)

before final delivery to clients or management.

Prepare daily/weekly production reports , including progress updates, challenges, and outcomes.

Handle revisions and schedule adjustments

effectively while maintaining clear communication with all stakeholders.

Maintain proper project documentation , including master files, revisions, and raw data archives.

Requirements / Qualifications

Minimum education:

Associate’s or Bachelor’s Degree , preferably in

Broadcasting, Communication, Multimedia, or Production Management .

Minimum

1 year of experience

in content production, media, or project administration (fresh graduates are welcome).

Strong understanding of the

production process

(pre-production, production, post-production).

Proficient with

project management tools

such as Trello, Asana, Monday, or Google Workspace.

Excellent

time management, scheduling, and prioritization

skills.

Detail-oriented, communicative, and capable of working effectively across departments.

Able to work under pressure and meet tight deadlines with high accuracy.

Preferred Skills

Basic knowledge of

video editing, graphic design, or photography .

Familiarity with

production terms

(shooting plan, timeline, revision file, rendering, etc.).

Experience coordinating

events

or

multimedia projects .

Ability to create

project status reports and production SOP documentation .

Reporting Line Reports to:

Production Manager / Head of Creative / Marketing Manager Works closely with:

Creative Team, Videographers, Editors, Designers, and Event Team

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