Administration / General Affairs (Mandarin Speaker)

We are looking for a proactive and adaptable Admin / General Affairs (GA) to support day-to-day office operations. This role covers facility management, asset control, vendor coordination, administration, and cross-functional support. The ideal candidate is well-organized, firm, and able to communicate effectively in Mandarin.

Key Responsibilities

Office & Facility Operations: Manage daily office operations (cleanliness, security, visitors, access cards) and office supplies; coordinate building maintenance and workplace services.

Asset & Inventory Control: Maintain asset records (registration, tracking, maintenance, audits) and control sample devices/media storage, including proper in/out documentation.

Vendor & Administration: Coordinate vendors and basic negotiations; manage GA admin work (contracts, invoices, documentation, and regular reports).

Budget & Expenses: Support GA budgeting and expense tracking to ensure cost-efficiency and policy compliance.

Operational Support: Support internal events and initiatives; coordinate operational needs.

Basic IT & Security Coordination: Coordinate GA-related equipment/utilities (server room A/C, access door, speed gate, CCTV) with IT Support; provide basic first-level tech support and supervise security guard daily controls (visitors, device in/out, server room checks).

Workplace Safety (EHS): Implement and monitor EHS standards; ensure safety equipment is available and well maintained.

Requirements

Bachelor’s degree in any major

Minimum 2 years of experience in General Affairs / Office Administration / related roles.

Mandarin proficiency (spoken and written)

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Strong interpersonal skills, communication, task ownership, and problem-solving mindset.

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