General Affair & Purchasing Officer

The GA & Purchasing Mid Officer will be responsible for managing daily

General Affairs operations

and

procurement activities

to ensure smooth office operations and business support. This role covers office facilities management, internal events (online and offline), basic office asset troubleshooting, vendor coordination, and the implementation of

Occupational Health & Safety (K3)

programs, including emergency preparedness and disaster mitigation.

Primary Scope – General Affairs (±60%)

Manage daily

General Affairs operations

to support business activities in an IT environment.

Ensure optimal operation of

office facilities , including building, utilities, cleanliness, security, and company assets.

Prepare and operate

company events , both

online and offline , such as webinars, RUPS, town halls, client meetings, and internal events.

Ensure technical readiness of

meeting and event equipment

(audio, visual, and connectivity).

Perform

basic troubleshooting

for office equipment such as

printers, scanners, and other office assets .

Monitor and coordinate the operation of

CCTV systems and door access control .

Manage and supervise

operational support teams , including Office Boys, Security, and other supporting personnel.

Implement

Occupational Health & Safety (K3)

programs, including:

Developing and executing

Emergency Response Procedures .

Organizing

fire drills , evacuation simulations, and safety awareness sessions.

Ensuring readiness of

fire protection systems

(APAR/fire extinguishers, fire alarms, safety signage, evacuation routes, and assembly points).

Supporting disaster mitigation for

fire and earthquake

scenarios and coordinating with relevant parties when necessary.

Secondary Scope – Purchasing (±40%)

Handle end-to-end

procurement processes

for goods and services.

Coordinate with

internal users

to understand procurement needs and specifications.

Source, evaluate, and manage

vendors and suppliers .

Conduct

price and service negotiations

to ensure cost-effectiveness.

Manage purchasing administration, including

quotations, Purchase Orders (PO), invoices, and documentation .

Ensure procurement activities comply with company

policies and SOPs .

Job Requirements

Minimum

Diploma (D3) or Bachelor’s Degree (S1)

in a relevant field.

Minimum

2 years of experience

in

General Affairs and Purchasing .

BNSP K3 General Certification is mandatory .

Solid understanding of

office operations and facilities management .

Basic technical knowledge of

CCTV, door access systems, meeting/event equipment, and office IT assets .

Ability to perform

basic troubleshooting

for printers, scanners, and office equipment.

Experience in handling

procurement processes

and vendor coordination.

Familiarity with

HRIS Talenta and/or Darwinbox

is

preferred .

Strong communication, coordination, and interpersonal skills.

Honest, detail-oriented, reliable, and able to

work independently

as well as in a team.

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