Receptionist and Admin

Helpdesk Management

Greet external visitor and internal staff with high degree of professionalism and courtesy

Answer incoming calls and receive incoming mails

Sort and distribute all incoming mail and overnight packages

Handle walk‑in enquiries, guest wireless assistance and visitor pass

Manage badging process, new hire badges and coordinate with system vendor

Conference Room and Event

Act as administrator for conference rooms throughout the portfolio

Ensure conference rooms are cleaned on a regularly scheduled basis

Inspect furniture for damage and repair or replace furniture as needed

Assist with catering ordering, setups, event planner and ordering as required

Financial Management

Provide initial review and coding of FAcOps invoices for invoicing management

Review, scan and forward invoice to FCS/account payable as required

Capture payment info, spreadsheet and data control

File payment documents

Troubleshoot resolution of vendor invoice billing

Coordinate with vendor for quotation and invoice receipt

Office Facility Management

Business card ordering and delivery

Maintain office and equipment keys

Manage postage, local and foreign courier in and out

Inventory and stock office and tea point supplies where applicable

Maintain up‑to‑date emergency contract information list with work, home and cell numbers

Vendor Management

Manage the vendor relationship and monitor vendor’s supplier

Acknowledge receipt of ordered items from the vendors and bill from landlord

Assist in vendor set‑up and request of public liability insurance certificate

Facilitate supply of office stationery, pantry supplies, stock medicine cabinets, etc.

Coordinate with third‑party vendor to facilitate supply, service calls and preventive maintenance

Maintenance of Network Printer/MFD

Assist in the maintenance of network printer/MFD as required

Property Maintenance Coordination

Office maintenance work coordination with landlord and contract vendor

Assist in yearly fire drills exercise and communication with internal floor warden

Coordinate after‑hour HVAC request where applicable

Move/Add/Change Events

Assist in providing support needed to complete move and coordinate and verify set‑up requirements

Other Duties as Assigned

As assigned by management

Position Information

Jenis pekerjaan: Kontrak

Fungsi pekerjaan: Administratif

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