Project Financial Administrator

Project Financial Administrator

We are looking for a highly organized and detail‑oriented professional to manage financial processes across multiple projects and ensure compliance with delegated authorities.

Responsibilities

Maintain and ensure compliance with delegated financial authorities.

Provide quality service to internal and external clients.

Set up, maintain, report and issue invoices for projects.

Reconcile the bank account and client payments against relevant projects.

Assist in revenue recognition for individual projects.

Support Job Directors and Job Managers in debt collection efforts.

Collaborate effectively with counterparts in other Beca offices.

Participate professionally and enthusiastically within the Finance team and support special projects as directed.

Inform clients proactively when unable to meet expectations and reach agreement on a course of action.

Explain broader team responsibilities and manage expectations accordingly.

Escalate complex enquiries to Manager for response.

Seek specific and constructive feedback to ensure professional and technical development.

Maintain positive working relationships even when situations become difficult.

Contribute to team goals through personal effort with regular attendance.

Build rapport and communicate professionally with all team members and clients.

Identify and manage issues proactively, promoting process improvements.

Maintain and reconcile petty cash float (if required).

Prepare manual cheques (if required).

Manage the creditor process, ensuring compliance with delegated financial authorities (if required).

Issue tasks such as reconciling spreadsheets, reconciliations and data analysis.

Other duties as directed.

Qualifications & Competencies

Understanding of spreadsheets, reconciliations and data analysis.

Strong administrative, numeracy and procedural skills.

Confidentiality and professionalism.

Exceptional attention to detail.

Strong time management skills.

Adherence to Beca values.

Act in accordance with industry professional ethics.

Contribution and effort aligned to organisational objectives.

Compliance with company HSE systems and procedures.

Participation in performance development and CPD requirements.

Willingness to work cooperatively and collaboratively, accepting share of workload and helping others when required.

Additional Details

Seniority level: Entry level

Employment type: Full‑time

Job function: Finance and Sales

Industries: Business Consulting and Services

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