Executive Assistant to Chief Executive Officer (CEO)

Company Overview Founded in 1994, Paesa Pasindo Engineering is a national private company specializing in integrated infrastructure development across Indonesia. Our core expertise spans road and bridge construction, drainage systems, buildings, factories, pipelines, mechanical-electrical works, and environmental projects.

Over nearly 30 years, Paesa has successfully delivered 180+ infrastructure projects nationwide, from Aceh to Papua, strengthening connectivity, public services, and economic growth across regions. Supported by 3 business units, Construction, Asphalt Hot Mix, and Renewable Energy, Paesa provides end-to-end, reliable, and efficient infrastructure solutions.

Paesa’s clients include leading government institutions and state-owned enterprises such as Kementerian PUPR, provincial and city governments across Indonesia, PLN, Wika, Jasamarga, Waskita, ACSET, Hutama Karya, Nindya Karya, Summarecon, Suryacipta, and multiple PDAMs.

Role Description - Executive Assistant to CEO This is a contract, on-site position based in Tebet, Jakarta ,

with the possibility of converting to a full-time role based on performance.

The Executive Assistant serves as the CEO’s strategic support partner. The role ensures the CEO can stay focused on macro-level business development by taking full ownership of communication management, scheduling, prioritization, and daily coordination across the company.

Key Responsibilities Decision Support & Information Filtering Pre-screen and filter incoming information (e.g., email, WhatsApp) before it reaches the CEO, ensuring only high-impact issues require attention Prepare concise executive summaries for strategic matters to support the CEO's decision-making Respond to messages or emails on behalf of the CEO for routine coordination matters

Agenda & Priority Management Strategically organize the CEO’s calendar to ensure time is allocated only to high-value discussions, avoiding meetings that can be delegated Identify potential issues that may disrupt the CEO’s priorities or schedule and proactively coordinate mitigating actions Serve as an early warning system for operational, financial, or organizational risks that require CEO's awareness Prepare concise 1-page briefing notes prior to each meeting

Project Tracking & Execution Management Monitor the progress of strategic initiatives assigned by the CEO and ensure follow-up from GM/Manager-level stakeholders on reports, deadlines, and progress updates Track deliverables, deadlines, and ensure timely execution without the CEO needing to chase updates Serve as meeting scribe for Board/Executive meetings and promptly distribute action plans to all participants after meetings

Strategic Administration Prepare professional presentation materials for the CEO’s external engagements (Banks, Clients, Government) Handle all logistics related to the CEO’s business travel, including tickets, accommodations, and on-ground transportation

Stakeholder Management Act as a professional representative of the CEO when interacting with banks, clients, government officials, and external partners Maintain strong communication and coordination channels on behalf of the CEO

Key Qualifications Bachelor’s degree in any major from a reputable university. Degrees in Civil Engineering, Law, Business Management, or Communications are a plus Min. 3–5 years of experience as an Executive Assistant, Personal Assistant to C-level executives, or Project Secretary in adjacent industries (Construction, Mining, Consulting, Finance) Tech Savvy: Proficient with productivity tools such as Google Workspace (e.g., Google Meet, Gemini AI, Google Calendar, Google Docs, Google Sheets), Zoom, and modern digital tools Adaptable: Comfortable working with the CEO’s dynamic schedule, including occasional business travel if required Communication Skills: Ability to draft clear and professional emails, briefing notes, meeting summaries, and external correspondence (e.g., WhatsApp/Email) on behalf of the CEO Assertive yet polite. Able to decline non-priority requests or visitors without waiting for the CEO's instructions High Integrity, maintaining 100% confidentiality of the company and executive information Ability to read situations, understand interpersonal dynamics, and adjust communication style

Only shortlisted candidates will be contacted.